Millwork Coordinator - Woodworking

Millwork Coordinator

Position Overview

At Bensonwood, we strive to uphold the core values of quality, work ethic, teamwork, inclusivity, humility, and continuous improvement in everything we do. As a design-build company located in Walpole, NH, we are seeking an organized, detail-oriented Millwork Coordinator to join our Woodworking Department team.

Bensonwood combines heritage craftsmanship with next generation technology, creating homes and commercial structures that are better for people and the planet. We specialize in customizable standards-based architecture and offer customizable and fully custom design/build services for projects requiring the highest levels of energy efficiency and minimal on-site building time. Our commitment to sustainability is at the core of everything we do. We prioritize the use of bio-based non-toxic and low embodied energy materials and take every opportunity to minimize waste – because we believe that the needs of today’s generation should never come at the expense of tomorrow’s.

Bensonwood is an equal opportunity employer.

Role Summary

The Millwork Coordinator supports the Woodworking Director by providing excellent customer service and assisting in all primary aspects of project operations to ensure custom millwork projects are completed on time and on budget. Acting as a key operational liaison between project managers, outside clients, shop leads, and procurement, this in-person role oversees purchase orders, shop documentation, material compilation, and outgoing order logistics.

Primary Responsibilities

Process incoming purchase orders for subcontract millwork

• Direct point of contact for subcontract millwork for purchase orders. Work with outside project managers to collect all necessary project information in job folders.

• Use PO as starting point for itemized pricing; Use and maintain pricelist for standard products; Create Estimates for custom projects; send acknowledgements.

• Create Sage jobs; set and export Sage budgets.

• Create shop work-order for each project. Markup DFA’s, review shop drawings for missing information.

• Compile site materials for clients

• Create hardware request for submission to Procurement

• Prepare allocation sheet, site list, and kit labels

Process shop information for Architectural Millwork projects

• Work with Project Managers to ensure that FM specifications are up to date

• Compile shop information for each architectural millwork project, including specifications, cutlists, drawings, SOP, and labels

• Prepare installation instructions and drawings for Site (GC)

• Prepare and submit material purchase requests for project-specific wood, hardware, and purchased items (e.g. screen and storm inserts, balusters)

Process outgoing orders

• Reconcile dimensions, physical checks

• Generate shipping sheets

• Work with BWC PM or SL client, confirm delivery details, prepare and request shipping

• Follow up with BWC PM or clients/SL with delivery expectations

Shop Support/Assistance

• Document support