Ministry and Admin Assistant

About the Role

We are looking for a Ministry & Admin Assistant who is organized, responsible, detail-oriented, and passionate about supporting church ministries and administrative operations.

The ideal candidate will be able to work collaboratively with pastors, ministry heads, volunteers, and church staff while ensuring that administrative processes, ministry needs, documentation, and compliance requirements are properly handled.

A candidate who is knowledgeable in Canva and video editing is highly preferred, particularly for preparing ministry materials, presentations, announcements, and other church-related content.

Key Responsibilities

• Ensure compliance with applicable national laws and government requirements, including DOLE, PhilHealth, Pag-IBIG, and SSS, in collaboration with the Compliance Volunteer.
• Ensure the proper use and care of church facilities by GCFP members/worshipers, in collaboration with Music and Non-Music Volunteer Custodians.
• Organize and coordinate ministry needs related to church assets and facilities, in collaboration with Church Asset Volunteer Custodians.
• Prepare ministry materials according to established ministry timelines, in collaboration with Pastors and Ministry Heads for worship services and other ministry activities.
• Deposit church collections to the designated OPEX or Missions account within 48 hours, and provide the necessary update in the FAD/BOE group chat.
• Help ensure that Ministry Heads, Pastors, and members comply with established policies, procedures, processes, and internal control measures.
• Prepare and submit detailed month-to-date (MTD) funds and expense reports every first Saturday of the month to the Board of Elders (BOE), as well as other reports that may be requested.
• Prepare Incident Reports for observed Non-Compliance (NC) or Deviation from Excellence (DFE) involving administrative or financial processes.
• Collaborate with GCFP volunteers regarding possible church assistance needed for ministries, events, and activities.
• Inquire, canvass, and purchase supplies, materials, or other requirements as directed by BOE and FAD volunteers for church projects and events.
• Receive and properly route messages and requests received through phone calls, email, Messenger, or other communication channels, including prayer requests and requests for calls or visits.
• Filing, Sorting, Compilation documents, e copies in T Back ups (photos, preaching videos, others- government documents)
• Assist with Canva designs and basic video editing for ministry announcements, presentations, social media content, worship/service materials, and other church communications.
• Perform other administrative and ministry-related tasks that may be assigned from time to time.

Basic Qualifications

• Residing in Parañaque City or nearby cities

• Preferably a Born-Again Christian with a genuine desire to serve in a church/ministry environment

• Preferably a graduate of Bachelor of Science in Accountancy (BSA) or any other business- related course

• Preferably with at least 1 year of relevant work experience

• Knowledgeable in Canva and basic video editing

• Strong organizational and administrative skills

• Detail-oriented, trustworthy, and responsible, especially when handling documents, funds, and confidential information

• Good written and verbal communication skills

• Able to work independently while also collaborating effectively with pastors, ministry heads, volunteers, and church leaders

• Willing to learn and take on different responsibilities as ministry needs arise

Preferred Skills

Administrative & Organizational Skills

Filing and documentation

Report preparation

Record keeping

Purchasing and canvassing

Basic financial/expense monitoring

Government compliance coordination

Creative & Digital Skills (Canva)

Basic video editing

Preparation of presentations and ministry materials

Digital file organization and backups

Pay: From Php18,500.00 per month

Work Location: In person