Ministry Assistant

Job Summary

We are seeking a proactive and organized Ministry Assistant to support the daily operations of our ministry office. This vital role involves managing administrative tasks, coordinating communication, and ensuring the smooth functioning of office activities. The ideal candidate will bring strong office management skills, excellent customer service abilities, and a passion for supporting our mission-driven environment. This paid position offers an exciting opportunity to contribute to a community-focused organization while honing your administrative expertise.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and directing inquiries with professionalism and warmth
• Manage multi-line phone systems, handle incoming calls, and relay messages efficiently
• Maintain organized filing systems, including digital and paper records, ensuring confidentiality at all times
• Perform data entry tasks accurately using Microsoft Office applications and specialized bookkeeping software such as QuickBooks
• Assist with calendar management, scheduling appointments, meetings, and events for staff members
• Provide administrative support including proofreading documents, preparing correspondence, and managing office supplies
• Support bookkeeping activities by tracking expenses, processing invoices, and maintaining financial records
• Handle clerical duties such as photocopying, scanning, and organizing files to streamline office operations
• Offer customer support by addressing questions from visitors or callers promptly and courteously
• Maintain a clean and organized front desk area to promote a welcoming environment

Requirements

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy across various platforms
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent phone etiquette and communication skills in both English and bilingual (if applicable) languages
• Ability to handle confidential information discreetly and professionally
• Strong typing speed with attention to detail for data entry and proofreading tasks
• Previous clerical or customer service experience preferred; personal assistant experience is a plus
• Exceptional time management skills with the ability to prioritize tasks effectively
• Familiarity with multi-line phone systems, filing systems, and calendar management tools

Join us as a Ministry Assistant to play a key role in supporting our community’s spiritual growth and organizational success. Bring your enthusiasm for administrative excellence and your dedication to service — together we can make a meaningful difference!

Pay: $15.00 - $20.00 per hour

Expected hours: 20.0 per week

Work Location: In person