MIS & Training Administration Executive

Role & responsibilities

• Maintain one updated master record covering colleges, courses, batches, students, trainers, schedules, attendance, assessments and training hours.
• Prepare batch lists, trainer mappings and timetables using information confirmed by the Training Operations Executive.
• Maintain the approved schedule and circulate authorised updates to students, trainers and college teams.
• Reconcile attendance and completed hours against verified operational records; resolve missing information, duplicate entries and discrepancies before reporting.
• Coordinate attendance uploads and maintain manual records when systems are unavailable, ensuring subsequent reconciliation.
• Prepare daily, weekly, monthly and programme-completion reports.
• Maintain a report-submission tracker showing recipients, deadlines, submission dates, acknowledgements and pending corrections.
• Draft and manage official emails, notices, letters and follow-ups with students, colleges, trainers, finance and other departments.
• Maintain student-query, complaint and feedback trackers with a named owner, required action, deadline and closure status.
• Prepare batch-wise assessment-participation and performance summaries; highlight cases requiring follow-up and send approved reminders.
• Maintain trainer profiles, approved deployment terms, course content, agreements, approvals and payment-supporting documents.
• Match invoice-supporting records with verified training delivery, flag discrepancies and coordinate documentation with finance.
• Verify certificate data and track preparation, approval, issuance, delivery confirmation and corrections.
• Maintain records of approved trainer accommodation, meal arrangements and related expenses.
• Assist with meetings, batch changes and administrative follow-ups. Create presentations, training summaries and basic communication materials using PowerPoint, Canva or similar tools, as required.
• Maintain organised digital folders, version control, backups and confidentiality of student, trainer and financial information.

Minimum Qualification and Experience

• Graduate in any discipline; a professional degree such as BBA, B.Tech is preferred.
• At least 3 years of relevant experience in MIS, computerised data management, reporting or training administration.

Mandatory Requirements

• Strong Advanced Excel skills, including lookup functions, PivotTables, conditional formulas, data validation, data cleaning and reporting.
• Ability to manage and reconcile computerised data accurately.
• Working knowledge of Word, PowerPoint, Google Sheets and email correspondence.
• Knowledge of Canva or another creative tool.
• Good verbal and written communication skills.
• Strong attention to detail, organisation and follow-up skills.

Excel accuracy, reporting and correspondence should carry greater weight in selection than creative-design skills.