MIS executive

Responsibilities

• Monitor & ensure on all vendor invoice processed by Executives & for vendors as per SLA timelines
• Monitor & track Facility wise budget, check on variation, communicate to respective facility lead & provide necessary approvals on need basis
• Ensuring that all monthly bills are submitted/processed & reimbursed to the sub contactors within agreed timelines based on agreement after receiving the facility charges from the client.
• Ensure all consolidated Blanket Purchase orders raised & required approvals are obtained on quarterly basis
• Monitor on all purchases against blanket PO & ensure all purchase covered under Purchase order
• Ensure timely submission of Capex requests facility wise along with detailed Business cases. Follow-up on approvals, track on PO & related invoice payments
• Provide timely and accurate management reports location wise to the client
• Provide timely and accurate monthly FM meeting reports with analysis to monthly JLL meeting
• Ensure that all Legal & statutory compliances are met for the client
• Track vendor contracts & renewals
• Quarterly & Yearly budget forecasting in coordination with client finance team for all Facilities
• Monitor & control Head count deployment on all Sub contractors for Pan India facilities & ensure facilities run with in the approved HC
• Coordinate with the Facility Managers on a regular basis to ensure that the objectives of the client are met.
• Work with the team to ensure tenancy expectations are met.
• Manage billing and recovery of costs from appropriate cost centres, and all Budget creation/ tracking.
• Answer management enquiries.

Key Performance Measures

• Provide invoice processing service in accordance with the requirements of Finance Department.
• Invoice monthly for reimbursement of Service providers Pan India bill payments along with Management fee invoices based on approved SLA s
• Investigate anomalies.
• Establish procedures to ensure only correct amounts are paid.
• Establish Monthly reports on costs and Budgets and their trends.
• Ensure monthly accrual reports submitted on a Pan India Basis.
• A proper monthly cycle should be made in conjunction with accounting process & implement the same
• Provide free and open access to its premises and all books, records and systems necessary to complete internal audits of Service provider s records and systems.

Service Expectations

• All bill payments are done on time.
• No pending bills without any valid reason.
• Monthly Accrual compilation.
• Monthly Compliance on Budgets.
• Preparation of Budget forecasting on Qtly / Yearly basis.

Location: On-site - Pune, MH

Scheduled Weekly Hours: 48

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