Mis Executive

Job Summary

We are looking for a detail-oriented MIS Executive to manage purchase and sales documentation, prepare MIS reports, coordinate with vendors and project sites, and ensure accurate invoice verification and documentation.

Key Responsibilities

• Purchase Order (PO) Creation: Prepare, process, and maintain purchase orders as per company requirements.
• GRN Management: Coordinate for Goods Receipt Notes (GRN) and ensure proper documentation of received materials.
• Sales Order & Invoice Management: Prepare and maintain sales orders and sales invoices.
• Invoice Verification: Verify vendor invoices against purchase orders, GRNs, and supporting documents.
• Vendor Coordination: Coordinate with vendors for quotations, order status, material delivery, and invoice discrepancies.
• Site Coordination: Coordinate with project sites for material requirements, delivery updates, and documentation.
• MIS Reporting: Coordination of monthly reports related to purchases, sales, invoices, and material movements.
• Data Management: Maintain accurate records in Excel and ERP systems and ensure timely updates.
• Documentation & Follow-up: Track pending POs, GRNs, invoices, and vendor payments in coordination with the concerned departments.

Required Skills

• Good knowledge of Purchase Orders, GRN, Sales Orders, and Invoicing.
• Experience in vendor and site coordination.
• Basic understanding of purchase processes and invoice verification.
• Strong skills in MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, and data reporting.
• Knowledge of ERP software such as SAP, Tally, or other ERP systems.
• Good communication, negotiation, coordination, and follow-up skills.
• Strong attention to detail and documentation management.

Educational Qualification

• Graduate in Commerce, Business Administration, Supply Chain Management, or a related field.

Experience

• 1-4 years of relevant experience in MIS, purchase coordination, commercial operations, or vendor management.

Preferred Candidate Profile

Candidates with experience in purchase documentation, vendor coordination, invoice processing, site coordination, and MIS reporting will be preferred.