MIS Executive (Recruitment)

Job Description – MIS Executive (Recruitment)

Location: Noida

Experience: 3–5 Years

Employment Type: Full-Time

Function: Recruitment / Talent Acquisition

Role Overview

We are looking for an MIS Executive – Recruitment who will be responsible for managing recruitment MIS, dashboards, trackers, data analysis, and reporting. The ideal candidate should have strong expertise in Advanced Excel, recruitment data management, and the ability to convert recruitment data into meaningful insights for management.

Key Responsibilities

• Manage daily, weekly, and monthly recruitment MIS and dashboards.
• Maintain accurate recruitment trackers covering open positions, submissions, interviews, selections, offers, and joinings.
• Consolidate data from multiple recruiters/teams and ensure data accuracy.
• Prepare productivity, funnel, TAT, ageing, and hiring performance reports.
• Track recruiter-wise and client-wise recruitment performance against targets.
• Generate management reports and highlight key trends, gaps, and action areas.
• Maintain real-time status of demands and recruitment pipelines.
• Support recruitment teams with data analysis and ad-hoc reports.
• Identify data discrepancies and coordinate with recruiters for timely corrections.
• Automate repetitive MIS activities wherever possible using Excel.
• Maintain proper documentation and version control of recruitment reports.
• Support management in preparing presentations and business reviews.

Must-Have Skills

• 3–5 years of experience in MIS/Reporting, preferably within Recruitment/Talent Acquisition/RPO.
• Strong proficiency in MS Excel, including:
• Pivot Tables & Pivot Charts
• VLOOKUP/XLOOKUP
• INDEX-MATCH
• IF/COUNTIF/SUMIF formulas
• Conditional Formatting
• Data Validation
• Dashboard creation
• Strong understanding of recruitment metrics and hiring lifecycle.
• Experience managing large volumes of recruitment data.
• Good analytical and problem-solving skills.
• Strong attention to detail and data accuracy.
• Good communication and stakeholder management skills.

Good to Have

• Experience working with ATS/Recruitment Management Systems.
• Knowledge of Power BI or other reporting/visualization tools.
• Exposure to RPO/Staffing/IT Recruitment environments.
• Experience preparing reports for senior management/client reviews.

Key Metrics to Track

• Demand/Position Ageing
• CV Submissions
• Screening & Shortlisting
• Interview Pipeline
• Selection Ratio
• Offer-to-Joining Ratio
• Time-to-Hire / TAT
• Recruiter Productivity
• Source-wise Performance
• Client-wise Hiring Performance
• Joining & Attrition Tracking