MITIMCo Office Assistant

Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance.

We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

MIT provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a full time position at the time of posting (if you are applying for a part time salaried job, you will need to prorate the posted pay range). The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. This pay range represents base pay only and does not include any other benefits or compensation.

MITIMCo Office Assistant

• Job Number: 26125

• Functional Area: Other

• Department: MIT Investment Management Company

• School Area: Executive Vice President

• Pay Range Minimum: $31.25

• Pay Range Maximum: $36.06

• Employment Type: Full-Time

• Employment Category: Non-Exempt

• Visa Sponsorship Available: No

• Schedule:

• Pay Grade: No Grade

Posting Description

OFFICE ASSISTANT, *MIT Investment Management Company,*is responsible for maintaining a professional, organized, and efficient office environment while providing administrative and reception support across the organization. The role independently manages the daily operations of the 10th-floor kitchen, conference rooms, supplies, equipment, and common areas. Responsibilities include monitoring inventory, placing orders through MIT’s Buy2Pay (Coupa) system, coordinating deliveries and maintenance requests, creating requisitions, submitting invoices, processing team expenses through Concur, and supporting procurement card reconciliation. The Office Assistant supports office events and meetings by arranging catering, vendors, speakers, visitor schedules, conference room setup, and audiovisual needs. Additional responsibilities include preparing correspondence and distribution materials, managing incoming and outgoing mail, maintaining process documentation and office policies, and assisting with ad hoc projects and HR administrative needs. As the primary backup receptionist, the position provides lunch and absence coverage, welcomes and directs visitors, answers and triages phone calls, coordinates guest parking, maintains meeting schedules, and ensures common areas on the 9th floor remain clean, stocked, and ready for use.

Job Requirements

REQUIRED: High school diploma or equivalent and a minimum of two years of office management or administrative support experience; be detail-oriented, highly organized, proactive, and able to work independently with minimal supervision; strong judgment, discretion, communication, interpersonal, and Microsoft Office skills; be comfortable managing competing priorities, frequent interruptions, and confidential information while interacting professionally with staff at all levels, including executive management; and be able to lift at least 20 pounds.

10/5/2026