Mobilisation Admin Officer

Pebble Mouse Maintenance & Construction is seeking an experienced, organised, and a committed Mobilisation/Admin Officer to join our growing team.

About the Role

Working closely with the operations team; you will be responsible for coordinating the mobilisation of personnel to mine sites across WA while providing general administrative support to ensure projects run smoothly.  This role demands that all mobilisation and compliance requirements, including training, inductions and documentation are meticulously completed in accordance with standards.  This is a full-time role (Mon-Fri) based in our office in Mandurah.

Key Responsibilities:

·       Coordinate, prepare and process mobilisation & demobilisation documentation, site forms, inductions and manning lists/rosters across various client sites.

·       Ensure all personnel are compliant and site ready by maintaining licences, qualifications, medicals, inductions and client requirements.

·       Check licences, trade qualifications, tickets and other compliance requirements, and following up on expiring documents.

·       Maintain accurate employee records including mobilisation documents, tickets, training records and personnel information.

·       Manage all mobilisation activities, identifying potential obstacles and implementing proactive solutions.

·       Communicate roster, flight and mobilisation changes clearly and promptly to employees and key stakeholders.

·       Liaise with employees, managers and external providers.

·       Build and maintain a strong talent pool by proactively engaging with candidates to support current and future operational requirements.

·       Provide general administrative support.

Skills & Experience

·       Previous mobilisation experience and a solid understanding of FIFO rosters.

·       Experience in coordinating medicals, travel and accommodation.

·       Strong organisational skills and attention to detail.

·       Excellent communication and customer service skills.

·       The ability to work independently and manage competing priorities.

·       Intermediate MS Office skills.

·       Experience with mobilising to various mine sites across WA, including Rio Tinto, BHP, FMG, Roy Hill.

What's in it for you:

• Opportunity to join a growing and evolving business.

• Supportive and collaborative team culture.

• Long-term career growth opportunities.

• Positive workplace focused on teamwork and progression.

• Salary negotiable on experience.

 If you are an experienced Mobilisation/Admin Officer looking to join a growing company and become part of a supportive team environment, we would love to hear from you. Please send your current Resume and a Cover Letter outlining what you will bring to our team and your experience.

Shortlisted applicants only will be contracted.