Mobilisation / Administration

About the role

OEMX Diesel is seeking a full-time Mobilisation / Administration Officer based at the Forrestfield workshop. This role will support the Fabrication Field Services division and provide day-to-day administration support to the workshop team. The position is responsible for coordinating employee mobilisation, site compliance, onboarding, travel, documentation, purchase order support and general administration across a busy workshop and field services environment.

Key responsibilities

• Coordinate mobilisation requirements for new and existing employees across Fabrication Field Services.
• Support the Forrestfield workshop team with day-to-day administration, action follow-up, document filing and general coordination.
• Issue and follow up site-specific inductions before site arrival.
• Liaise with client site administrators regarding mobilisation requirements, flights and accommodation.
• Maintain employee training records, mobilisation trackers and compliance documentation.
• Book medicals and support onboarding for new employees.
• Issue job cards and mobilisation information to employees.
• Maintain PPE stock levels and PPE register.
• Raise purchase orders as required and support basic purchasing administration.
• Maintain accurate document control and filing within cloud-based systems.

About you

• Highly organised, proactive and able to manage several priorities at once.
• Strong administration and coordination skills with high attention to detail.
• Clear communication with employees, managers, suppliers and client representatives.
• Able to follow process, keep records tidy and escalate blockers early.
• Comfortable working in a practical workshop and operations environment where priorities can change quickly.
• Confident using Microsoft Office 365, including Outlook, Excel, Word and SharePoint or similar cloud-based filing systems.
• Strong Excel and data-entry accuracy, including maintaining trackers, lists and registers.
• Comfortable raising and tracking purchase orders, keeping records accurate and following up missing information.

About us

OEMX Diesel is a growing fabrication and field services business providing supportive team environment and exposure to mining, shutdown, workshop and site-based operations.