Motorpool Officer

1. Equipment Management

• Oversee the daily use and scheduling of company equipment
• Assign vehicles to drivers/operators based on operational needs
• Monitor equipment availability and utilization

2. Maintenance & Repairs

• Ensure all equipment are regularly inspected and serviced
• Schedule preventive maintenance (oil changes, tune-ups, etc.)
• Coordinate repairs with mechanics or external service providers
• Keep maintenance records for each equipment

3. Fleet Monitoring & Control

• Track equipment usage, mileage, and fuel consumption
• Implement systems for monitoring
• Ensure compliance with safety and operational policies

4. Driver Supervision

• Assign and supervise drivers/operators
• Ensure drivers/operators follow traffic laws and company policies
• Monitor driver/operator performance and conduct
• Coordinate driver/operator schedules and attendance

5. Documentation & Reporting

• Maintain records such as:

  • Vehicle registration and insurance
  • Maintenance logs
  • Fuel usage reports
  • Trip tickets or dispatch logs

• Prepare regular reports for management

6. Safety & Compliance

• Ensure all equipment meet safety standards
• Conduct safety checks before dispatch
• Investigate accidents or incidents involving equipment
• Ensure compliance with local transport regulations

7. Fuel Management

• Monitor fuel consumption and prevent misuse
• Manage fuel allocations or fuel cards
• Track fuel expenses and prepare reports