Moving Coordinator

Job Summary

The Moving Coordinator is responsible for managing tenant move-outs and preparing properties to be placed back on the rental market as quickly and efficiently as possible. This position coordinates property turnovers, inspections, evictions, repairs, and other field-related property management tasks. The Moving Coordinator is responsible for ensuring properties are properly cared for, tenant-caused damages are identified and appropriately charged against the security deposit when applicable, and necessary repairs are completed within required legal timeframes. This role also helps ensure property owners are kept informed throughout the turnover process, repairs are completed promptly, and each home is fully prepared for marketing and the next tenant with minimal vacancy time.

Responsibilities

• Receive and process tenant notices to vacate.
• Send the move-out checklist and instructions to tenants once notice has been received.
• Notify property owners of scheduled move-out dates.
• Coordinate and collect keys when tenants vacate.
• Follow up with tenants who do not return keys on time.
• Conduct move-out inspections and document property condition.
• Connect and disconnect utilities
• Assist with evictions, including property access, key collection, inspections, and coordination after possession is returned.
• Schedule needed repairs, cleaning, lawn care, and other turnover work.
• Follow up with vendors to ensure work is completed promptly.
• Ensure vacant properties have lockboxes when needed.
• Place and remove For Rent signs as needed.
• Maintain an accurate log of lockboxes and For Rent signs, including their current locations.
• Take or coordinate marketing photos once properties are ready.
• Conduct move-in inspections before new tenants take possession.
• Assist with periodic property inspections as needed.
• Assist with posting tenant notices on the 7th of each month.
• Keep the Property Manager updated on delays, repairs, property concerns, or other issues.

The ideal candidate should be organized, dependable, detail-oriented, comfortable working in the field, and able to communicate professionally with tenants, owners, vendors, and team members while managing multiple properties and deadlines.

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person