MUD & Special Districts Paralegal

Position Summary:

The Special District MUD Paralegal supports attorneys by performing substantive legal work in connection with municipal utility districts (MUDs). This role plays a critical part in ensuring board operations, compliance, and filings are handled with accuracy and professionalism. The paralegal collaborates closely with attorneys, consultants, board members, and residents to deliver high-quality legal services while contributing to the overall efficiency of the MUD team.

Key Responsibilities:

· Draft agendas, meeting packets, and minutes for board meetings.

· Assemble and organize exhibits to accompany meeting minutes.

· Schedule and coordinate board meetings, occasionally attending as needed.

· Prepare, post, and distribute agendas and legal notices in compliance with statutory requirements.

· Support attorneys in bond transactions, including compiling due diligence materials and assisting with related filings.

· Manage statutory filings, elections (including early voting and election day logistics), and tax establishment processes for assigned districts.

· Train voters on election procedures and sample ballots.

· Serve as the records management officer for district files, ensuring compliance with retention requirements.

· Conduct legal research and prepare supporting documents under attorney supervision.

· Coordinate with attorneys, consultants, and board members to ensure timely and accurate completion of district matters.

· Maintain positive client and community relationships through professional communication and responsive support.

· Track time, manage multiple projects, and meet deadlines in a fast-paced environment.

· Occasionally travel to client locations to assist attorneys with board and district matters.

· Understand and comply with all Firm policies and procedures.

Competencies:

· Adaptability: Adjusts quickly to shifting priorities and client needs.

· Collaboration: Works effectively with attorneys, staff, clients, and outside parties.

· Communication: Produces clear, concise, and professional written and verbal communications.

· Organization: Manages multiple tasks, meets deadlines, and maintains accuracy under pressure.

· Initiative: Proactively identifies and takes ownership of tasks without waiting for direction

Qualifications:

· Bachelor’s degree or equivalent combination of education and substantive legal experience.

· Prior paralegal or legal assistant experience in a law firm, government, or related environment preferred.

· Strong writing, research, and organizational skills.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn firm-specific applications (e.g., BECoreRelate for Docketing).

· Ability to calculate figures relevant to MUD work (taxes, interest, percentages).

· Strong problem-solving skills with the ability to interpret and apply statutes, regulations, and policies.

Physical Demands & Work Conditions:

· Occasional overtime and travel may be required.

· Physical demands are typical of an office environment; ability to lift up to 25 lbs. as needed.

· This job description is not intended to be all-inclusive. Duties and responsibilities may be modified as business needs evolve.

· Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Armbrust & Brown, PLLC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other legally protected status.

Note to Agencies: Armbrust & Brown, PLLC does not accept unsolicited resumes from external recruiters or agencies. Please do not contact us regarding this posting.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Profit sharing
• Retirement plan
• Vision insurance

Work Location: In person