Music Administration Support Officer

Music Administration Support Officer

Part-Time | Term Time Only (20 hours per week)

Join our vibrant Music Department as a Music Administration Support Officer and play a key role in supporting one of the most dynamic areas of School life.

Working 20 hours per week during term time, this position is responsible for coordinating the administration of the School's music program, including private music tuition, ensembles, performances, events and communications. As the central administrative contact for the department, you will work closely with music staff, instrumental tutors, students and families to ensure the smooth and efficient operation of a busy and highly engaged music community.

This role offers the opportunity to combine strong administrative and organisational skills with a passion for supporting student opportunities beyond the classroom. It would suit an individual who enjoys managing competing priorities, coordinating people and processes and contributing to the success of school events and programs. Experience in a school, performing arts or music environment will be highly regarded.

If you are a proactive and detail-oriented administrator who thrives in a collaborative environment and enjoys being part of a community that values creativity, excellence and student growth, we would love to hear from you.

Position Details

• Hours: 4 hours per day, 5 days per week (20 hours per week)
• Employment Type: Part-time
• Work Schedule: Term time only
• Reporting To: Head of Music (or as delegated)
• Commencement: Immediate

Key Responsibilities

• Provide administrative support to the Music Department.
• Undertake administrative responsibilities related to the organisation, coordination and ongoing operation of the Private Music Tuition Program.
• Maintain accurate records of student ensemble attendance and coordinate relevant awards and recognition based on attendance and participation.
• Assist with scheduling rehearsals, performances and events.
• Coordinate communications with students, staff and families.
• Manage music-related documentation, permissions and correspondence.
• Assist with music inventory, music library resources and equipment records.
• Support the organisation of concerts, workshops and special music events.
• Undertake general administrative duties as required.

Skills and Experience

The successful applicant will demonstrate:

• Strong organisational and administrative skills.
• Excellent attention to detail.
• Effective written and verbal communication skills.
• Intermediate computer skills, including Microsoft Office applications.
• Ability to manage competing priorities and meet deadlines.
• Experience in an educational environment and/or music administration is desirable.
• A genuine interest in supporting music education.

How to Apply

All applications must be submitted directly to the school at [email protected] and include:

• Completed Application Form - click here
• Cover letter (no more than 2 pages) detailing your interest and how your skills, experience and personal attributes suit the role
• Current Resume/CV including 2 (minimum) professional referees who may be contacted
• Copies of qualifications relevant to the role. Please note, if not available at the time of application, copies must be provided prior to commencement, if requested.

Closing date for Applications: 4 November 2026

Tara may conduct interviews on receipt of applications of interest and appoint suitable candidates prior to the closing date.