New York Program Associate

This role is located at our Bronx, New York office.

Key Responsibilities

Program Support & Coordination (50–60%)

• Coordinate with the NY Program Director and NY Program Operations Manager to streamline communication with internal and external stakeholders.
• Prepare and set up for all trainings, including ordering food, creating materials, and coordinating with staff who will work the event.
• Provide as-needed administrative support to the staff members located at the Bronx, New York office

• Support day-to-day implementation of programs, initiatives, and events

• Assist with program planning, scheduling, and logistics (meetings, workshops, trainings, convenings)

• Assist the License Mentor Coordinator with program deliverables, maintenance of educator purchases, and community tabling support

• Track program deliverables, timelines, and milestones to support successful execution

• Coordinate materials, resources, and communications related to program activities

• Maintain accurate and organized program documentation and files

Data, Reporting & Compliance (20–25%)

• Communicate all upcoming events to be included in the newsletter and ensure that all programs are set up for registration.
• Enter educator information into Salesforce and create communication information for events.
• Assist educators in registering for various workshops and conduct follow-up communication when necessary for all in-person events.
• Communicate with external stakeholders (family child care educators) regularly as needed

• Collect, track, and input program data for internal reporting and funder requirements

• Support preparation of reports, dashboards, and summaries for leadership and funders

• Assist with monitoring program outcomes, participation metrics, and engagement data

• Ensure documentation aligns with grant, contract, and compliance requirements

Stakeholder Engagement & Communication (10–15%)

• Serve as a point of contact for program participants, partners, and vendors as assigned

• Support communication with internal teams to ensure alignment across departments

• Draft and distribute program-related communications, including emails, agendas, and follow-ups

• Assist with onboarding participants or partners into program activities

Administrative & Operational Support (10–15%)

• Record All Our Kin workshops and classes on internal calendars and in the database
• Check the mailbox every other day, if applicable. Receive, sort, and distribute incoming mail. Prepare outgoing mail for distribution.
• Complete administrative tasks for the Bronx, New York office, including but not limited to ordering supplies, coordinating with deliveries, reviewing office supply inventory every month, making copies and keeping the office tidy, welcoming and organized.
• Support the NY Program Director in daily operations and duties on assigned projects

• Provide general administrative support to the Programs team

• Support budget tracking, invoicing, and expense documentation as needed

• Assist with procurement, contracts, and vendor coordination related to programs

• Support continuous improvement efforts by identifying process efficiencies

Primary Duties (70-80% of time)

• Coordinate with the NY Program Director and NY Operations Manager to streamline communication with internal and external stakeholders.
• Prepare and set up for all trainings, including ordering food, creating materials, and coordinating with staff who will work the event.
• Provide as-needed administrative support to the staff members located at the Bronx, New York office
• Communicate all upcoming events to be included in the newsletter and ensure that all programs are set up for registration.
• Enter educator information into Salesforce and create communication information for events.
• Assist educators in registering for various workshops and conduct follow-up communication when necessary for all in-person events.
• Communicate with external stakeholders (family child care educators) regularly as needed

Secondary Duties (20-30% of time)

• Record All Our Kin workshops and classes on internal calendars and in the database
• Check the mailbox every other day, if applicable. Receive, sort, and distribute incoming mail. Prepare outgoing mail for distribution.
• Implement trash removal procedures on a timely basis
• Complete administrative tasks for the Bronx, New York office, including but not limited to ordering supplies, coordinating with deliveries, making copies, and keeping the office tidy, welcoming, and organized.
• Support the NY Program Director in daily operations and duties on assigned projects

Organizational Responsibilities

• Support fundraising efforts and donor stewardship as needed
• Participate in organizational planning and evaluation processes
• Represent the organization professionally in community settings
• Contribute to a positive, collaborative work environment
• Other duties as assigned to support the organizational mission

Required Qualifications

Education & Experience

• Experience: 1+ years of administrative and office experience
• Nonprofit Experience: [Non-profit experience preferred]

Skills & Competencies

Technical Skills

• Knowledge of Google Suite, Zoom, Salesforce, Canvas, Canto, E-Z text, Constant Contact, Monday.com, SimpleCert, and other various office tools
• Data analysis, reporting, or research capabilities
• Computer Knowledge and typing skills
• Technical supports

Professional Skills

• Communication skills - written, verbal, presentation
• Project management and organizational abilities
• Relationship building and stakeholder management
• Problem-solving and critical thinking
• Experience working in a nonprofit, mission-driven, or grant-funded organization
• Familiarity with data tracking, reporting tools, or CRM/program management systems
• Experience supporting events, trainings, or community-based programs
• Comfort working with diverse stakeholders and communities
• Interest in program management, operations, or social impact careers

Personal Attributes

• Passion for Childhood Early Education
• Cultural competency and commitment to diversity, equity, and inclusion
• Ability to work independently and as part of a team
• Flexibility and adaptability in a dynamic environment
• Strong ethical standards and professional integrity

Preferred Qualifications

• Bilingual- Spanish-speaking
• Community engagement skills

Physical Requirements & Working Conditions

• Standard workweek of 40 hours; occasional evening or weekend work may be required based on program needs
• Ability to sit, stand, and work at a computer for extended periods
• Some local travel may be required (if applicable)

Organization Name: All Our Kin
Mission Statement: Our mission to transform the nation’s child care system results in a triple win: child care providers succeed as business owners; working parents find stable, high-quality care for their children; and children gain an educational foundation that lays the groundwork for achievement.
Website: www.allourkin.org
Location: Bronx, NY

About Us: We are a national nonprofit organization that trains, supports, and sustains family child care providers. Our mission to transform the nation’s child care system results in a triple win: child care providers succeed as business owners; working parents find stable, high-quality care for their children; and children gain an educational foundation that lays the groundwork for achievement.

All Our Kin serves nearly 1,100 family child care providers, who in turn educate and care for over 6,000 children from chronically under-resourced communities in Connecticut and New York City. In addition to our direct service program, we train and advise partner organizations across the country to strengthen their engagement and practice with family child care providers.

The Program Associate plays a critical support role in the planning, coordination, and execution of programmatic initiatives. This role provides operational, administrative, and logistical support to ensure programs are delivered effectively, on time, and in alignment with organizational goals and funder expectations. The Program Associate works cross-functionally with internal teams and external stakeholders, serving as a key connector between strategy and execution.

This position is ideal for someone who is highly organized, mission-driven, detail-oriented, and eager to grow within program management, nonprofit operations, or social impact work.

What You Can Expect

When you join All Our Kin, you join the best community - game-changers who care passionately about creating equitable outcomes through thriving child care programs. As we scale All Our Kin’s reach, we strive to maintain the collaborative, values-centered environment that is our hallmark and to continually invest in the backbone of our organization: our talented, mission-driven team.

We know that you can only give your all when we give ours. All Our Kin is an equal-opportunity employer and recognizes that diversity and opportunity are fundamental to children’s lives and to our work. We offer competitive salaries and benefits, a flexible schedule, and the opportunity to work with a team of skilled, motivated, and committed professionals.

When you commit to All Our Kin, we commit to you. Some of the benefits we offer include, but are not limited to:

• Competitive salary commensurate with experience
• Medical, Dental, and Vision Insurance
• PTO- Over four weeks of annual paid time off as well as federal holidays, a December holiday (typically December 24 – January 1), and Summer Fridays.
• Retirement Plan- All Our Kin offers a 403(b) plan with up to 3% employer matching