NextGeneration Ministry Associate

Next Generation Ministry Associate Job Descriptionn

Position: Next Generation Ministry Associate

Department: Next-Gen (Children and Students)

Job Classification, Status, and Category: Full-Time 40 hours, Exempt, Staff

32 Flexible hours between 9-5 pm Monday through Thursday, 4 required hours between 5:00-9:00 pm on Wednesday nights, 4 required hours between 8:30-12:30 pm on Sunday mornings

The Purpose of the Next Generation Ministry Associate:

This position oversees communication, administration, and logistical duties to realize the vision and mission of the Next Generation Ministry at Cibolo Creek.

Primary Responsibilities:

Reports to the Executive Pastor

Overview:

The Next Generation Ministry Associate provides support to Children and Student ministries. The associate will help oversee and facilitate Sunday morning ministry activities and programs, which include providing leadership and care for volunteers, children, student, and families. During the week he/she will provide key administrative support to Children and Student ministries and oversee all registration responsibilities of special events throughout the year. The Children & Student Ministry Associate works with the Children, Middle School, and High School Pastors to ensure all children, students and leaders are moving along our discipleship pathway.

Major Responsibilities:

1. Act as the Data Manager for Children & Student Ministries.

o Maintaining the Church Management Database (Planning Center).

o Create New Visitor profiles, update and maintain appropriate Regular Attender, Community and Connected Prospect profiles.

o Track and develop follow-up plan with students/families who have been absent consecutively for 3 weeks or more.

o Manage all Next Generation Ministry workflows (New Guest, We Missed You, etc),

2. Onboard New Volunteers

o Processing volunteer applications, ensuring background screenings and personal references are complete.

o Communicate regularly with volunteers about where they are in the onboarding process.

o Connecting volunteers to ministry leaders to begin serving when all steps have been complete.

3. Provide Leadership and Care on Sunday mornings & Wednesday nights.

o Lead Check-in/Registration Teams for Kids Creek and Overflow areas. Lead, recruit, train, and schedule lobby volunteers and leaders.

o Assist with check-in for volunteers, students, and families on Sunday mornings.

o Prepare and Open Kids Creek on Sunday mornings (including computers, music, and playlists).

o Maintain Kids Creek volunteer t-shirts & birthday treasure box.

o Occasionally serve as a substitute teacher or small group leader as needed.

o Maintain supplies for Overflow such as plates, drinks, ordering pizza, etc.

4. Special Event Management and Support

o Ensure calendaring of events on Monday.com, Planning Center, website, and sportsYou.

o Coordinate with appropriate departments on all communication and registration components of retreats, camps, and special events in Children and Student ministries (ex. Retreats, VBS, Summer Camp, Colonias & Belize Mission Trips, Bikes & Trikes).

o Design, prepare and print promo materials, and parent packets.

• Email communication with volunteers and parents.
• Manage event sign-ups, ensure all forms, waivers, etc. have been collected.

o Coordinate with broader Administrative team to ensure bookings and room set ups are reflected in system.

5. General Duties

o Process and track receipt reimbursements within the operating budgets.

o Coordinate general email communication with volunteers and parents.

o Regularly collaborate, plan, and utilize feedback loop with Children and Student Pastors.

o Provide updates on progress of quarterly goals aligned with Student Ministries' strategic initiatives.

o Provide collaboration with Kids Creek Team and larger Next Generation Team.

o Other duties as assigned.

6. As part of the broader Cibolo Staff Team

o Meet regularly with the Staff Team for prayer, encouragement, training, planning, accountability, and evaluation.

o Provide opportunities for collaboration between Student Ministries and other departments.

o Celebrate wins.

Strengths & Skillset

• Cultivates deep relationships with God and others.
• Able to lead, equip and nurture people to be, become and do what Jesus did.
• Outstanding verbal and interpersonal communication skills.
• Displays a high emotional intelligence.
• Is a proven, organized, and dependable strategic thinker.
• A self-starter who thrives in a team environment.
• Displays a tenacity to persevere.
• Proficiency in Canva, Microsoft Office, Planning Center Online, GSuite, Facebook, Instagram, MailChimp

Physical Demands and Work Environment:

· Physical Effort: Must be able to lift and carry up to 25 lbs regularly and up to 50 lbs occasionally. Position requires frequent lifting of event supplies, boxes, and heavy cases of water.

· Mobility: Requires regular standing, walking, bending, kneeling, and reaching above the head. Must be physically capable of setting up and breaking down heavy folding tables and seating configurations across campus.

· Heights: Must be comfortable and steady climbing step stools or ladders to assist with hanging church decor, banners, and seasonal displays.

· Stamina: Ability to stand and remain active for several hours

Schedule

● Flexible schedule Monday to Thursday (32 hours), Wednesday nights (4 hours) and Sunday (4 hours).

● Some after-work hours and weekend requirements, including holidays that fall on Sundays (i.e. Christmas Eve, Mother’s Day, Father’s Day, Easter)

● Overnight travel for various retreats, camps, and conferences.

Pay: $45,000.00 - $47,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance

Ability to Commute:

• Fair Oaks Ranch, TX 78015 (Preferred)

Ability to Relocate:

• Fair Oaks Ranch, TX 78015: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Fair Oaks Ranch, TX 78015