(NIGHT SHIFT) Front Desk Receptionist

Job Overview

We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will possess excellent communication skills, technical proficiency, and a proactive attitude to create a positive experience for visitors and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team environment.

Responsibilities

• Greet visitors promptly and professionally, ensuring they feel welcomed and attended to.
• Manage multi-line phone systems efficiently, directing calls accurately and courteously.
• Handle appointment scheduling, calendar management, and coordinate meetings using productivity software such as Microsoft Office and Google Workspace.
• Maintain organized filing systems, update spreadsheets, and perform data entry tasks with precision.
• Support office management duties including inventory tracking, supply ordering, and basic bookkeeping using QuickBooks or similar software.
• Assist with clerical tasks such as proofreading documents, word processing, and maintaining accurate records.
• Provide exceptional customer support by addressing inquiries via phone or in person, demonstrating excellent phone etiquette and client communication skills.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Strong computer literacy with experience in data entry, filing, and document proofreading.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Experience with multi-line phone systems and professional phone communication.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Familiarity with office management tasks including calendar management, scheduling, and basic bookkeeping (QuickBooks preferred).
• Demonstrated customer service skills with a friendly demeanor and professional phone etiquette.
• Technical proficiency in using productivity software, spreadsheets, and office equipment.
• Previous clerical or administrative experience in a front desk or medical/dental receptionist role is highly desirable.

Join us as a Front Desk Receptionist to be the first point of contact that sets the tone for our organization! Your enthusiasm, organizational talent, and commitment to excellent service will help create a welcoming environment for all visitors and team members while supporting our office’s smooth operation every day.

Pay: $17.00 - $18.00 per hour

Expected hours: 24.0 per week

Work Location: In person