NOW HIRING – OFFICE ADMINISTRATOR

Position: Office Administrator / Administrative Assistant
Job Type: Full-Time | In-Office
Location: 3100 Dutton Avenue, Suite 110, Santa Rosa, CA 95407
Schedule: Monday–Friday, 8:00 AM–4:30 PM
Compensation: Based on experience

About Our Company

N G Builder Company is a growing general construction company specializing in commercial construction, public works, and residential projects throughout Northern California. We are seeking a reliable, organized, and detail-oriented Office Administrator to assist with daily office operations, financial tracking, and administrative responsibilities.

Job Responsibilities

Office Administration

• Answer incoming phone calls and direct calls to the appropriate personnel.
• Respond to emails and assist with daily office communications.
• Maintain organized electronic and physical filing systems.
• Schedule appointments, meetings, and coordinate with employees, vendors, and subcontractors.
• Perform general data entry and administrative duties.

Budgeting & Financial Tracking

• Prepare and update construction project budgets.
• Track project expenses, material purchases, and labor costs.
• Assist with purchase orders, invoices, and payment records.
• Maintain accurate financial spreadsheets and cost reports.
• Assist management with monitoring project spending.

Employee Time Cards & Payroll Support

• Collect, review, and process employee time cards weekly.
• Verify employee hours and assign labor costs to the correct projects.
• Track regular hours, overtime, and employee attendance.
• Prepare accurate payroll information for management review.
• Maintain organized employee timekeeping records.

Construction Project Support

• Assist project managers with daily administrative tasks.
• Organize project documents, contracts, and subcontractor information.
• Track material orders, receipts, and vendor invoices.
• Assist with preparing construction-related reports and paperwork.

Qualifications

• Previous office administration experience preferred.
• Proficient in Microsoft Excel, Word, Outlook, and general computer applications.
• Strong organizational and multitasking skills.
• Excellent communication and customer service skills.
• Comfortable working with numbers, spreadsheets, and budgets.
• Ability to maintain confidentiality of employee and company information.
• Strong attention to detail and ability to meet deadlines.
• Construction industry experience is a plus but not required.
• Must be dependable, punctual, and professional.

What We're Looking For

We are looking for someone who is self-motivated, organized, and capable of managing multiple office responsibilities with minimal supervision. The ideal candidate is comfortable answering phones, working at a computer throughout the day, handling financial information, and supporting a busy construction office.

This is an in person interview and position.

Pay: $20.00 - $25.00 per hour

Work Location: In person