Occupancy Planner Associate

About the Role:

Ready to help shape the workplace experience for one of the world's leading financial institutions?

We're looking for an Occupancy Planner Associate to join our team in New York City, supporting a premier financial services client from their impressive headquarters location. This hybrid role offers the best of both worlds, with three days in the office and two days remote each week.

In this role, you'll help manage and optimize approximately 1.3 million square feet of office space across the client's headquarters campus, while also supporting a portfolio of smaller locations in key cities throughout the U.S. You'll partner with workplace, facilities, and project teams to ensure employees have the space and resources they need to do their best work.

If you enjoy analyzing data, solving workplace challenges, and influencing how office environments evolve to meet business needs, this is an excellent opportunity to make a visible impact. You'll assist with space planning, occupancy reporting, workplace analytics, and move management while helping drive strategic real estate decisions for a dynamic and fast-paced organization.

This role offers exposure to large-scale workplace planning initiatives, key business stakeholders, and a highly recognizable client portfolio.

What You'll Do:

Partner with stakeholders and the real estate team to understand business needs and develop space planning recommendations that enhance the workplace experience.

Assist in creating block and stack plans, move lists, and workplace strategies that support organizational growth and change.

Develop drawings, reports, and presentations that help drive informed real estate and occupancy decisions.

Collaborate with cross-functional teams to coordinate employee moves, relocations, and space changes while ensuring a seamless transition experience.

Participate in client meetings, capture key decisions, and help move projects forward by tracking approvals and action items.

Maintain accurate space and occupancy data within the client's system of record, ensuring information in the database aligns with on-site conditions.

Conduct floor audits and space walks to validate occupancy data, verify furniture and workstation layouts against floor plans, identify discrepancies, and support overall data integrity across the portfolio.

Analyze workplace metrics, identify trends, and support forecasting efforts to help optimize space utilization and inform future planning initiatives.

Engage directly with clients and business stakeholders to gather requirements and translate them into effective workplace solutions.

Partner with project management and architectural teams to support space planning initiatives, workplace redesigns, and compliance requirements.

Assist with post-occupancy evaluations and continuous improvement efforts to enhance the employee experience.

Manage multiple priorities in a fast-paced environment while delivering high-quality work and meeting established timelines.

Build strong working relationships through clear communication, collaboration, and a customer-focused approach.

What You'll Need:

Bachelor's degree in Interior Design, Architecture, Space Planning, Facilities Management, or a related field preferred.

Up to 2 years of experience in occupancy planning, space planning, workplace strategy, commercial interiors, or a related discipline.

Commercial interior design experience preferred.

Proficiency in AutoCAD required, including the ability to review and update floor plans, conduct test fits, and support space planning initiatives.

Experience performing test fits, space planning analyses, and workplace layout evaluations within an office environment.

Working knowledge of building codes and regulations; experience applying code requirements to workplace planning projects is a plus.

Strong analytical skills with the ability to interpret data, identify trends, and make informed recommendations.

Experience maintaining accurate space and occupancy data and ensuring system records align with on-site conditions.

Strong proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.

Highly organized with strong attention to detail, initiative, and an inquisitive mindset.

Excellent communication and interpersonal skills with the ability to collaborate effectively across teams and client groups.

A positive attitude, strong work ethic, and a willingness to learn and grow in a fast-paced environment.

Ability to work independently while also contributing as an engaged team member.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

New York Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Occupancy Planner Associate position is $38.00 hourly and the maximum salary for the Occupancy Planner Associate position is $40.87 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).