OD, HR, & Admin Assistant

1. Manages the reception area and follow company protocol in receiving and releasing visitors.
2. Receives, screens, and routes incoming calls; take and relay messages; initiate outgoing calls as needed.
3. Coordinates and monitors meeting room schedules to ensure availability and avoid conflicts.
4. Monitors office, pantry, clinic, and cleaning supplies inventory; facilitates replenishment approvals and deliveries.
5. Ensures supplies are received according to specifications, properly stored, and organized.
6. Issues office supplies, equipment, and keys to employees using the designated tracking system.
7. Assists in vendor evaluation through canvassing, sampling, and coordination of demonstrations.
8. Coordinates preventive and emergency maintenance for office, clinic, and pantry equipment with contractors.
9. Assists vendors, contractors, and visitors with work permits and access passes through building administration.
10. Maintains updated logs of contractor and supplier activities.
11. Arranges meetings, meals, accommodations, transportation, and ad‑hoc purchases as requested.
12. Maintains organized and updated administrative records and documentation (e.g., purchase orders, inventory reports, work permits, timesheets, visitor logs).
13. Coordinates with government agencies for administrative requirements such as business permit renewals.
14. Supports and promotes workplace health and safety initiatives.
15. Performs other administrative and operational tasks as assigned by the immediate superior.

Job Qualifications:

• A graduate of any bachelor's degree.
• Has at least three (3) years of experience in related field of work in an office setting.
• Fresh graduates are welcome to apply.
• Possesses an effective communication and organizational skills.
• Has the basic skills in the use of computer and MS applications.
• Values quality customer service, agility, and owns a strong sense of confidentiality.
• Has the ability to perform tasks that may require walking, lifting, and occasional traveling.