Office Admin & Facilities Executive #JTL

Front-of-House & Client Experience

• Welcome clients, visitors and employees warmly and professionally.
• Deliver a high standard of service to clients and VIP visitors.
• Attend to enquiries and ensure requests or concerns are addressed promptly.
• Manage incoming calls and direct enquiries to the appropriate person or department.
• Coordinate meeting room bookings and arrangements for VIP visitors.

Office Administration

• Manage the reception mailbox and day-to-day correspondence.
• Maintain visitor records and other reception documentation.
• Coordinate incoming and outgoing mail, courier services and deliveries.
• Support invoice processing and general administrative matters.
• Prepare reception and operational reports, including visitor statistics, call volumes and incident records.

Facilities & Office Support

• Coordinate servicing, maintenance and repairs of office equipment.
• Manage office supplies, including procurement, inventory and distribution.
• Liaise and maintain good working relationships with vendors and external service providers.
• Support the Office Manager in ensuring smooth daily office operations.

Business Travel Support

• Attend to employees' business travel enquiries.
• Liaise with the appointed corporate travel agency on flight arrangements.
• Assist employees with hotel reservations and other travel-related requirements.

Operational Support

• Provide day-to-day operational and administrative support to the Office Manager.
• Assist other departments with ad hoc administrative requirements when needed.
• Ensure proper handover and backup arrangements are in place to maintain uninterrupted reception and office support.

Requirements

• Minimum Diploma or Degree in Business Administration
• Preferably with 3 to 6 years of relevant office admin and facilities experiences
• Proficient in MS Office

Interested candidates please send in your resume to:

Topaz Liang Huimin (CEI No. R1104500), email to: [email protected]

EA License No: 99C4599