Office Admin & Operations Executive

Location: Nagpur
Department: Administration & Operations
Experience: 1–3 Years
Employment Type: Full-Time

About the Role

We are looking for a responsible and proactive Office Admin & Operations Executive to manage day-to-day office operational activities, cash handling, banking work, employee reimbursements, office supplies, and company vehicle coordination.

Key Responsibilities

1. Banking & Financial Operations

• Visit banks for routine company work, cheque deposits and collection.
• Handle cash collection and ensure timely submission/deposit.
• Manage petty cash and maintain proper records.
• Disburse approved employee payments/reimbursements and maintain supporting records.
• Collect, verify and submit bills, invoices and expense proofs.
• Maintain monthly expense and petty cash statements.

2. Petrol & Employee Expense Tracking

• Maintain employee petrol/fuel records and usage.
• Track approved fuel reimbursements and ensure proper documentation.
• Monitor employee-related operational expenses and disbursements.

3. Office Administration

• Manage day-to-day office operational requirements.
• Purchase and maintain office groceries, refreshments, stationery and other essential supplies.
• Maintain monthly consumption and purchase records.
• Coordinate with vendors/service providers for routine office requirements.
• Ensure bills are collected and properly filed.

4. EV Vehicle Management

• Maintain records of company EV vehicles, usage and assigned employees.
• Track vehicle kilometres/usage and servicing schedules.
• Coordinate and take vehicles for scheduled servicing and maintenance.
• Maintain vehicle documents, insurance, registration and service records.
• Monitor battery health, charging requirements and vehicle condition.
• Report any maintenance or operational issues promptly.

5. Documentation & Reporting

• Maintain proper physical and digital records of expenses, bills, cash, fuel, vehicles and operational activities.
• Prepare monthly expense, fuel, petty cash and vehicle usage reports.
• Ensure all transactions are supported by proper documentation and approvals.

Candidate Profile

• 1–3 years of experience in office administration, operations or a similar role.
• Good knowledge of basic documentation and expense tracking.
• Comfortable handling bank visits, cash, cheques and outdoor operational work.
• Basic Excel/Google Sheets knowledge.
• Good communication and coordination skills.
• Responsible, trustworthy and detail-oriented.
• Should have a valid two-wheeler driving licence and be comfortable travelling for office work.
• Ability to maintain confidentiality while handling company cash and financial documents.

Key Traits

Responsible | Trustworthy | Organised | Proactive | Detail-Oriented | Good at Follow-ups | Comfortable with Field Work

Reporting

Reports To: HR / Admin Head / Management

Pay: ₹8,709.50 - ₹28,196.19 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person