Office Admin Assistant

Key Responsibilities:

Office Management:

• Maintain a clean, organized, and welcoming office environment.
• Manage office supplies and equipment inventory, ensuring adequate stock levels.
• Coordinate office space usage and set up for meetings and events.
• Assist with office maintenance, including troubleshooting minor equipment issues.

Document Control:

• Maintain accurate and up-to-date records, both digital and physical.
• Implement and maintain efficient filing systems.
• Monitor the movement of important documents.

Administrative Support:

• Prepare and distribute meeting minutes and follow up on action items.
• Provide general administrative support, including answering phones, scheduling appointments, and running errands.
• Assist with other administrative tasks as needed.

Maintenance Coordinator:

• Remotely oversee on-site caretakers, providing guidance and support.
• Conduct canvassing and research for maintenance and repair projects.
• Manage the procurement process for maintenance and repair materials and services.
• Coordinate with contractors and vendors for repairs and maintenance work.

Qualifications:

• Proven experience as an Administrative Assistant or in Facilities Management (preferred).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Google Sheets is a plus.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Proactive and resourceful with a strong work ethic.