Office Admin Assistant

JOB SUMMARY:

The Office Admin Assistant provides administrative and operational support to ensure the smooth and efficient day-to-day functioning of the office. Responsibilities includes, assisting with office and document management, procurement and supplier coordination, permit and regulatory compliance, scheduling, and general administrative tasks. The role also coordinates with internal departments, government agencies, and external suppliers while providing support for executive and company requirements as needed.

Key Responsibilities

• Assist in the preparation, processing, monitoring, and renewal of business permits, licenses, and regulatory documents.
• Support purchasing and procurement activities, including sourcing quotations, preparing purchase orders, coordinating with suppliers, and monitoring deliveries.
• Maintain supplier records, procurement documents, inventory of office supplies, and related reports.
• Maintain organized physical and digital records, correspondence, schedules, and confidential documents.
• Coordinate with internal departments, government offices, suppliers, and other external stakeholders as needed.
• Provide administrative support for meetings, events, projects, and other executive requirements.
• Track pending tasks, deadlines, and follow-ups to ensure timely completion.
• Perform other administrative and ad-hoc duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, or a related field.
• With 1–2 years of experience in office administration, administrative support, or a related role.
• Previous experience in Purchasing/Procurement is required or highly preferred.
• Experience in business permit processing, government transactions, or regulatory compliance is an advantage.
• Strong organizational, coordination, documentation, and communication skills.
• Computer and tech-savvy, with strong proficiency in Microsoft Office applications and ability to quickly learn and adapt to new systems and software.
• Detail-oriented, dependable, and able to manage multiple tasks and deadlines.
• Good interpersonal skills and ability to coordinate effectively with internal teams and external suppliers/agencies.
• Able to handle confidential information with professionalism and discretion.
• Willing to perform occasional fieldwork, errands, and other administrative tasks as needed.