Office Admin Assistant

Job Summary:
We have an opening for a reliable and detail-oriented Data Entry and Administrative Assistant to support the daily operations of a growing service-based business. In this role you'll process incoming job requests, maintain accurate records across several software systems, and keep customer accounts and job details up to date. We need someone highly organized, comfortable learning new software tools, and able to handle repetitive administrative work quickly and accurately.

Key Responsibilities:

• Keep an eye on incoming job requests from email and property management platforms
• Add and update customer and job records in the company's scheduling software
• Input detailed job information, including service location, treatment type, and materials used
• Close out completed jobs with accurate notes for each service visit
• Maintain tidy, current records across multiple systems and platforms
• Connect with the business owner daily to confirm job status and priorities
• Take on general administrative tasks as needed
• Help follow up on incoming customer inquiries as the role expands

Mandatory Skills:

• Demonstrated experience in data entry and administrative support
• Strong attention to detail and high accuracy in entering information
• Quick to learn and navigate new software platforms
• Diligent, detail-minded, and able to work without oversight
• Strong communication skills
• Comfortable sending daily updates through messaging tools such as WhatsApp

Preferred Skills:

• Experience with property management or field service software (e.g., AppFolio, Buildium, or similar platforms)
• Background in the pest control, home services, or field service industry
• Experience with customer outreach or follow-up calls
• Ability to manage several tasks and priorities in tandem

Why Join Us:
This is a great chance to join a growing business where your organizational skills will make a direct difference from your very first day. You'll have flexible working hours shaped around real collaboration with the business owner, along with room to grow into new responsibilities as the role develops.