Office Admin Assistant

We are looking for an experienced, organized, and reliable Part-Time Office Assistant / Bookkeeper to assist with the day-to-day accounting and administrative operations of our busy autobody repair business.

We are looking for someone who is an expert in QuickBooks Desktop, has strong bookkeeping skills, and can work independently with minimal supervision. The ideal candidate is detail-oriented, takes pride in keeping accurate financial records, and understands the importance of ensuring that all transactions are entered correctly and on time.

Flexibility is essential for this position. We need someone who can work additional hours on short notice when required and provide coverage for staff absences, including sick days, scheduled time off, and vacations. This position would be ideal for someone seeking part-time work who is also willing and available to step in when extra help is needed.

Key Responsibilities

• Manage day-to-day bookkeeping using QuickBooks Desktop.
• Enter and process supplier invoices and accounts payable.
• Prepare and process payments to vendors.
• Record customer payments and reconcile accounts receivable.
• Perform bank reconciliations.
• Ensure all transactions are entered accurately and assigned to the correct accounts.
• Reconcile accounting records and investigate discrepancies.
• Assist with GST/PST tracking, reporting, and remittances.
• Maintain organized financial records and supporting documentation.
• Assist with general office administration and filing.
• Provide office coverage during employee absences, vacations, and sick days.
• Take on additional hours and duties as required to keep the office running smoothly.

Qualifications and Experience

• Expert-level knowledge of QuickBooks Desktop is mandatory.
• Strong bookkeeping and accounting experience.
• Experience managing accounts payable, accounts receivable, bank reconciliations, and vendor payments.
• Solid understanding of GST/PST and general bookkeeping procedures.
• Excellent attention to detail and a commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Dependable, professional, and trustworthy.
• Comfortable stepping into an established office environment and learning existing procedures and computer programs.
• Previous experience in the automotive or autobody repair industry would be an asset but not necessary.

Flexibility and Availability

The successful candidate must be willing and available to work additional hours when needed, sometimes on short notice, to cover employee sick days, vacations, and other absences.

We are looking for someone dependable who understands that consistent office coverage is important to our business. While the position is part-time, the ability to accommodate additional hours when required is a key requirement.

What We Offer

• Part-time hours with the opportunity for additional work.
• A friendly, established business environment.
• An opportunity to take ownership of bookkeeping and administrative responsibilities.
• Competitive compensation based on experience and qualifications.

How to Apply

If you are an experienced bookkeeper with excellent QuickBooks Desktop skills, strong attention to detail, and the flexibility we need, we would love to hear from you.

Please submit your résumé outlining your bookkeeping experience, QuickBooks Desktop proficiency, availability, and hourly wage expectations.

Pay: $25.00-$28.00 per hour

Expected hours: No less than 20.0 per week

Work Location: In person