Office Admin

About the role

We are seeking a dedicated and organised Office Admin to join ITECH System Engineering Sdn Bhd in Puchong, Selangor. This is a full-time position that plays a vital role in supporting the smooth and efficient operation of our office. As an Office Admin, you will be the backbone of our administrative operations, ensuring that our team has the support and resources they need to focus on delivering excellence in system engineering solutions. This role encompasses a broad range of administrative duties that directly contribute to the productivity and success of the organisation.

What you'll be doing

1. Managing and maintaining office schedules, calendars, and meeting arrangements for staff and management
2. Coordinating office administration activities, including facility management, supplies ordering, and equipment maintenance
3. Handling incoming and outgoing correspondence, including emails, mail, and phone calls
4. Preparing and maintaining accurate records, filing systems, and documentation in both physical and digital formats
5. Processing invoices, expense reports, and other financial documentation as required
6. Supporting the organisation of meetings, events, and company functions, including minute-taking and follow-up actions
7. Liaising with external vendors, service providers, and government agencies on administrative matters
8. Assisting with recruitment support tasks such as scheduling interviews and processing new hire documentation
9. Providing general administrative support to various departments and staff members as needed
10. Maintaining a professional and welcoming office environment for employees and visitors
11. Handle stock in/stock out and arrange the inventories properly in the office store.

What we're looking for

1. High school diploma or equivalent; further tertiary education or professional qualifications in business administration is advantageous
2. Proven experience working in an administrative or office support role, preferably in a fast-paced corporate or engineering environment
3. Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
4. Strong written and verbal communication skills in English; proficiency in Malay and Mandarin languages is a plus
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
6. Attention to detail and accuracy in all administrative tasks and record-keeping
7. Professional demeanour with strong interpersonal and customer service skills
8. Ability to work independently and as part of a team in a collaborative environment
9. Flexibility and willingness to adapt to changing priorities and responsibilities
10. Experience with office accounting or bookkeeping functions is preferred but not essential

What we offer

ITECH System Engineering Sdn Bhd is committed to providing a supportive and professional work environment where our team members can thrive. We offer competitive remuneration and a range of benefits including statutory contributions and employee welfare schemes. We value work-life balance and provide a workplace culture that encourages professional development and career growth. Our company provides a collaborative atmosphere where your contributions are recognised and appreciated, and where you have the opportunity to develop your skills and expand your knowledge within a growing organisation.

About us

ITECH System Engineering Sdn Bhd is a professional engineering and technology solutions company based in Puchong, Selangor. We specialise in delivering innovative system engineering solutions to clients across various industries. Our team is dedicated to providing high-quality services and maintaining strong relationships with our clients and partners. We pride ourselves on our commitment to excellence, professionalism, and continuous improvement. Our workplace culture emphasises teamwork, integrity, and customer satisfaction, making ITECH an excellent place to build a rewarding career.

Apply now

If you are an organised, proactive professional with a passion for administrative excellence, we would like to hear from you. Please submit your resume, cover letter, and any relevant qualifications to our recruitment team. We look forward to welcoming a motivated Office Admin to our ITECH System Engineering family.