B
BROWN EYES PRODUCTION
Office Admin
Skills
AICanva
2 months ago
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Important information
Contract type:
Permanent
Location:
Tawau, Sabah, Malaysia
Work mode:
Onsite
Published on:
1 September 2026
What they need
- Manage daily office administration and ensure smooth day-to-day operations.
- Prepare and manage quotations, invoices, receipts, purchase documents, official letters and other administrative documents.
- Use and maintain business systems such as Niagawan for invoicing, customer records and related transactions.
- Prepare business proposals, company profiles, presentation decks, reports and supporting documentation.
- Assist management in preparing proposals for corporate, government and commercial projects.
- Manage customer enquiries through WhatsApp, email, phone calls and other communication channels.
- Follow up with customers regarding quotations, bookings, payments and documentation.
- Maintain accurate filing systems, customer records, project documents and company databases.
- Coordinate appointments, meetings, customer bookings and internal schedules.
- Support photography and videography production schedules where required.
- Assist with basic HR administration including attendance, leave records, employee documentation and staff files.
- Assist with stock, inventory, office supplies, purchasing and company asset records.
- Prepare administrative, sales and operational reports when required.
- Use AI tools such as ChatGPT, Gemini, Canva AI and other productivity tools to support research, documentation, proposal preparation and workflow efficiency.
- Support the management team in improving SOPs, administrative systems and office workflows.
- Liaise with photographers, videographers, editors, customers, vendors and other stakeholders.
- Ensure all documents, names, dates, pricing and information are checked carefully before submission.
- Maintain confidentiality of company, customer, employee and financial information.
- Perform other administrative and operational duties assigned by management.
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