Office Admin

About us

Syarikat Perkhidmatan Mencegah Anai-Anai Lim is a dedicated pest control and prevention services company operating in Penang. We are committed to delivering professional, reliable and effective solutions to protect residential and commercial properties from pest infestations. Our team works with integrity and expertise to maintain the highest standards of service in the industry.

About the role

We are seeking a talented and organised Office Admin to join our team on a full-time basis in Penang. In this pivotal role, you will be the backbone of our administrative operations, supporting the smooth day-to-day functioning of our office. You will manage critical office functions, coordinate communication between teams and clients, and ensure that all administrative processes run efficiently. This position is essential to supporting our field operations and enabling our business to deliver excellent service to our customers.

Key responsibilities

• Managing incoming and outgoing correspondence, including emails, letters and telephone communications
• Scheduling and coordinating appointments, meetings and site visits for field personnel and clients
• Maintaining and updating office records, databases and filing systems to ensure accurate and accessible documentation
• Processing invoices, quotations and other administrative documents with attention to detail
• Managing office supplies and equipment inventory, ordering replacements as needed
• Providing general support to management and team members with administrative tasks
• Handling customer enquiries and directing them to the appropriate department or personnel
• Assisting in the preparation of reports and documentation for operational and management purposes
• Performing data entry and maintaining company databases with accuracy
• Supporting the coordination of office events, training sessions and team activities

What we're looking for

• Proven experience working as an administrative assistant or in a similar office support role
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and general computer literacy
• Meticulous attention to detail and accuracy in record keeping and data entry
• Professional demeanour with strong customer service orientation
• Ability to work independently and as part of a team in a fast-paced environment
• Familiarity with office management systems and scheduling software is advantageous
• A positive attitude, reliability and commitment to maintaining confidentiality

What we offer

• Full-time permanent employment with a stable and growing organisation
• Competitive salary package commensurate with experience and qualifications
• Opportunities for professional development and training to enhance your skills
• A supportive and collaborative working environment with a dedicated team
• Standard employee benefits in accordance with Malaysian employment regulations
• Work-life balance with a structured full-time schedule in our Penang office

Apply now

If you are an organised, detail-oriented professional looking to make an impact in an administrative role, we would love to hear from you. Please submit your CV, a cover letter and details of your previous experience to join the Syarikat Perkhidmatan Mencegah Anai-Anai Lim team.