Office Admin

RESPONSIBILITY AND AUTHORITY

a) Office Administration

1. Manage daily office administration and ensure smooth day-to-day office operations.
2. Handle office supplies, stationery, office utilities, maintenance and other general office matters.
3. Maintain proper filing systems, company records and administrative documents.
4. Coordinate office facilities, equipment, maintenance and service providers.
5. Assist in organizing meetings, company events and other office activities.
6. Handle general administrative tasks and provide support to management and employees when required.
7. Assist in managing company assets, office equipment and related administrative matters.

b) HR Support

1. Assist with basic HR administrative matters, including recruitment coordination, onboarding and employee documentation.
2. Maintain and update employee records and HR-related documents.
3. Assist with attendance, leave, claims and other basic HR administrative matters.
4. Assist in preparing and maintaining staff-related documents.
5. Support basic employee welfare and HR activities when required.

c) Employee Support

1. Act as a point of contact for general office administration and basic HR enquiries.
2. Assist employees with general administrative and welfare matters.
3. Assist with staff CIDB registration and related documentation.
4. Assist in handling employee insurance and welfare matters when required.

d) Compliance & Documentation

1. Ensure administrative work is carried out in accordance with company policies and procedures.
2. Assist with audits and provide required administrative documentation.
3. Maintain accurate, organized and confidential company and employee records.

e) Quality, Environmental, Health & Safety Compliance

1. Adhere to company quality, environmental, occupational health and safety policies and procedures.
2. Follow safe working practices and report any unsafe conditions, incidents or environmental concerns.

---

QUALIFICATION AND EXPERIENCE

a) SPM / Diploma / Degree in Business Administration, Office Administration or a related field.

b) 2–4 years of relevant experience in office administration or a similar role.

c) Good knowledge of general office administration and documentation.

d) Basic knowledge of HR administration is an advantage.

e) Proficient in Microsoft Office applications, particularly Microsoft Word and Excel.

f) Good communication, organizational and interpersonal skills.

g) Able to work independently, handle multiple tasks and maintain confidentiality.