Office Admin

Mô tả công việc:

(Mức lương: Thỏa thuận)

1. Office Operations & Administration

• Manage daily office operations to ensure a well-organized and productive working environment
• Maintain office layout, workspace assignments, and general upkeep
• Oversee office supplies, inventory, and timely procurement
• Coordinate office maintenance, vendors, and service providers

2. Documentation & Contract Management

• Prepare, process, print, and manage internal documents and contracts for employees, freelancers, and partners
• Ensure proper filing, tracking, and storage of all documents (both physical and digital)
• Handle stamping, signing, and document circulation processes
• Maintain accuracy, confidentiality, and version control of documents

3. Internal Coordination & Scheduling

• Manage executive calendar, schedule meetings, and avoid conflicts
• Coordinate internal meetings, prepare meeting rooms, and follow up on action items
• Support communication across teams to ensure smooth workflow

4. Accounting & Expense Coordination (Internal-focused)

• Prepare payment documents and support monthly expense tracking
• Issue and manage internal invoices and coordinate with accountants when needed
• Track budgets, expenses, and supporting documents for internal review
• Handle accounting documents requiring signatures and ensure proper submission

5. Procurement & Vendor Management

• Manage relationships with suppliers and service providers
• Handle office-related purchases, orders, and expense tracking
• Ensure timely delivery and cost-effective procurement

6. Event & Office Activities Support

• Organize internal events, team activities, and company gatherings
• Coordinate logistics including venue, catering, and materials
• Prepare internal gifts for team occasions (e.g. Tet, Mid-Autumn, company events)

7. Data & Compliance

• Maintain and update internal databases and records
• Ensure compliance with company policies and administrative procedures
• Support implementation of internal policies and process improvements
• Ensure confidentiality of sensitive information

8. Additional Support

• Assist in onboarding logistics (workspace setup, documents, coordination)
• Support internal projects and ad-hoc administrative tasks
• Handle urgent operational issues (e.g. office disruptions, supplier delays)
• Ensure health & safety compliance, including office supplies and basic arrangements

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

• Competitive salary package based on experience and qualifications.
• Dynamic, professional, and collaborative startup working environment.
• Opportunities to gain hands-on experience in office administration and business operations.
• Opportunities to work directly with different teams and stakeholders.
• Participate in company events, team activities, and internal engagement programs.
• Opportunities for professional growth and long-term career development.
• Company policies and benefits provided in accordance with internal regulations.

Yêu cầu bằng cấp (tối thiểu): Cao Đẳng

Yêu cầu công việc:

• 1-2 years of experience in office administration or similar roles, with prior experience in startup environment is highly preferred.
• Good English proficiency (written and verbal)
• Strong organizational and documentation skills
• High attention to detail and ability to manage multiple tasks
• Good communication and coordination skills
• Proactive, reliable, and able to handle confidential information

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Hành Chính Nhân Sự,Hành Chính Tổng Hợp,Hỗ Trợ Kinh Doanh - Sales Admin,Nhập Liệu - Lưu Trữ,Thư Ký - Trợ Lý

Cao Đẳng

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