Office Admin

JD - Office Administrator

About Us

We are a fast-growing, pre-Series A technology start-up headquartered in the United States, with our core operations and engineering team based in Bengaluru, India. We build cutting-edge software products for clients across the US and are scaling our team rapidly. Our culture is energetic, transparent, and driven-we move fast, own our work, and take pride in building things that matter.

As we grow, we are looking for a sharp, self-driven Office Administration Manager to be the backbone of our India operations-someone who understands the nuances of a cross-border start-up environment and can wear multiple hats with ease.

Role Overview

This is a dual-function, high-ownership role combining Human Resources, Office Administration, and cross-border compliance. You will be the go-to person for all people operations in India, acting as the bridge between our Bengaluru team and US leadership. This role demands someone with a strong sense of urgency, exceptional organizational skills, and the ability to operate independently while staying aligned with the broader business goals.

Key Responsibilities

Office Administration

• Own vendor management: office supplies, internet, utilities, equipment leases, AMCs, and service contracts
• Process expense claims, petty cash, and coordinate with the finance team on India-side invoicing and payments
• Assist with GST documentation, TDS certificates, and coordination with the CA/accounting firm
• Support the US finance team with India-related reports, reconciliations, and intercompany documentation
• Manage office facilities, upkeep, and ensure a productive and safe work environment
• Executive & Cross-border Support
• Coordinate meetings, travel, and logistics across India and US time zones
• Serve as a communication bridge between India staff and US-based leadership
• Be available and responsive during US business hours as the business requires

Human Resources

• Maintain HR records, HRMS data, and ensure documentation is always audit-ready
• Drive employee engagement, culture initiatives, and internal communications
• Manage leaves, attendance, and coordinate with the payroll vendor
• Administer benefits-health insurance, PF, ESIC, gratuity, and other statutory benefits

What We Are Looking For

Must-Have Qualifications

• 3–4 years of progressive experience in Office Administration, or a combined generalist role
• Prior experience in a startup, tech company, or cross-border organization strongly preferred
• Fluency in English-written and spoken (non-negotiable)
• Proficiency with tools such as MS Office/Google Workspace, HRMS platforms, and productivity tools (Slack, Notion, or equivalents)
• Strong attention to detail with the ability to manage multiple priorities simultaneously

The Right Mindset

• Go-getter attitude-you don't wait for direction, you take ownership and drive outcomes
• Comfortable with ambiguity and able to build processes from scratch in a fast-paced environment
• Excellent communication skills-professional, clear, and proactive in keeping stakeholders informed
• High integrity and discretion when handling confidential employee and business information
• Flexible on hours-willing to work early mornings or late evenings to overlap with US teams when needed
• Collaborative team player who thrives when working across cultures and time zones

Good to Have

• MBA  or postgraduate degree
• Knowledge of SaaS or product-led tech startup environments

Compensation & Benefits

• We offer competitive compensation in line with Bengaluru market standards for this role and experience level, benchmarked against the tech startup ecosystem. The package includes:
• Fixed CTC commensurate with experience-negotiable for the right candidate
• Health insurance (self + family)
• Direct access to founders and leadership-high visibility, high impact role
• Learning and development budget
• A work culture that values ownership, respect, and results over hierarchy