Office Admin

Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance.

We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

MIT provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a full time position at the time of posting (if you are applying for a part time salaried job, you will need to prorate the posted pay range). The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. This pay range represents base pay only and does not include any other benefits or compensation.

Office Admin

• Job Number: 26175

• Functional Area: Administration

• Department: Technology Review

• School Area: Office of Executive Vice President

• Pay Range Minimum: $27.50

• Pay Range Maximum: $34.20

• Employment Type: Full-time (Hybrid)

• Employment Category: Non-Exempt

• Visa Sponsorship Available: No

• Schedule:

• Pay Grade: 5

Posting Description

OFFICE ADMIN, Technology Review, will manage the CEO’s calendar, schedule appointments and meetings, coordinate travel arrangements and meeting locations, and assist with technology setup; complete travel reports in Concur, coordinate with Finance and MIT Travel, and manage ProCard documentation and local expenses; process invoices and ensure timely payment to freelancers and artists working with the Editorial team; respond to employee inquiries, explain policies and procedures, assist visitors, and ensure questions and concerns are resolved; coordinate new-hire onboarding, system access, HRIS data entry, office orientation, and welcome kits; support offboarding through exit interviews and equipment collection; assist with HR transactions, applicant tracking, timesheets, and reporting as needed; prepare and edit correspondence and documents, coordinate mailings, update websites when needed, and maintain accurate databases, spreadsheets, and records, including sensitive information; monitor and order office supplies, verify deliveries and invoices, manage vendors, and ensure purchases comply with budgets and purchasing policies; collaborate with Finance to monitor expenditures and process purchases through ProCard or purchase orders; provide administrative support for programs and projects, coordinate daily office operations, maintain filing systems and shared documents, manage emergency contact lists, and update office policies and procedures; and to perform other duties as assigned and provide guidance or task-specific feedback to other support staff when needed.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative, office, or related experience; and strong organizational, communication, problem-solving, data management, financial administration, and multitasking skills.

10/22/2026