Office Admin Engineer

The Office Administrative Engineer provides administrative and coordination support to the Engineering and Project teams. The role is responsible for maintaining project records, monitoring engineering-related activities, processing documents and requests, and assisting Project Engineers and Site Engineers in ensuring smooth and efficient project operations.

Job Description:

• Maintain organized and detailed construction files, project records, reports, and logs.

• Track, document, and monitor project issues, site conditions, and engineering concerns.

• Receive and respond to questions, records requests, and complaints, and coordinate with concerned personnel.

• Transfer and record information from time reports, applications, invoices, requisitions, and other documents into control records or reports.

• Conduct inventory of office and engineering supplies and prepare purchase requisitions as needed.

• Process Requests for Payment (RFP), Purchase Orders (PO), and other important notarized documents.

• Assist Project Engineers with administrative concerns, documentation, and requests.

• Prepare and type letters, reports, statistical and financial tables, forms, and other engineering-related documents.

• Assist the Project Site Engineer in preparing Progress Billing and supporting documentation.

• Monitor engineering-related activities, including: Project billings, LED-related requirements, Air-conditioning equipment purchases, Air-conditioning cleaning schedules, Engineering daily accomplishments

• Monitor the Engineering Viber group and ensure concerns, requests, and updates are properly relayed to the appropriate personnel.

• Coordinate with Engineering, Procurement, Accounting, and other concerned departments regarding project requirements and documentation.

• Ensure timely follow-up of pending documents, requests, and engineering concerns.

• Maintain confidentiality and proper filing of project and company documents.

• Perform other administrative and engineering support duties that may be assigned by management.

Job Qualifications:

• Bachelor’s degree in Engineering, Construction Management, Business Administration, Office Administration, or a related field.
• Preferably with 1–2 years of experience in engineering, construction, project administration, or office administration.
• Experience in construction/project documentation and billing is an advantage.
• Knowledge of basic engineering and construction processes is preferred.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Strong organizational and record-keeping skills.
• Good written and verbal communication skills.
• Detail-oriented with strong follow-up and coordination skills.
• Able to manage multiple documents, requests, and deadlines efficiently.
• Ability to work with minimal supervision and coordinate effectively with Project Engineers and other departments.
• Trustworthy and able to handle confidential documents and information.
• Willing to work on-site and support project requirements as needed.