Office Admin Exec

Responsibilities

• Oversee the day-to-day operations of the office to ensure a smooth, efficient, and productive workplace.
• Manage office administration, supplies, pantry inventory, procurement, filing systems, and company records.
• Drive office improvement initiatives, including office relocation, renovation, workspace enhancement, and process optimization.
• Provide administrative support to the HR, Finance, and Management teams.
• Lead all aspects of facilities management to maintain a safe, secure, and well-maintained office environment.
• Coordinate office maintenance, repairs, cleaning services, preventive maintenance, and workplace improvements.
• Ensure compliance with workplace health and safety regulations, fire safety requirements, licenses, permits, inspections, and statutory compliance.
• Build and maintain strong relationships with vendors, suppliers, contractors, and service providers.
• Manage vendor contracts, service agreements, renewals, and supplier performance.
• Organize employee engagement activities, including monthly celebrations, festive events, CSR initiatives, sports activities, wellness programmes, and team-building events.

Requirements

• Diploma or bachelor's degree in business administration, Office Management, Facilities Management, or a related discipline.
• 3–5 years of experience in Office Administration, Office Management, Facilities Management, Workplace Experience, or Corporate Services.
• Strong organizational and project coordination skills with excellent attention to detail.
• Excellent communication and stakeholder management abilities across all levels.
• A proactive, resourceful, and solution-oriented mindset with the ability to manage multiple priorities in a fast-paced environment.
• Experience managing vendors, procurement, office budgets, and facilities operations is highly preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).