Office Admin Executive

Key responsibilities:

• Oversee daily operations of the office to ensure a smooth and efficient working environment.
• Coordinate office repairs and maintenance, liaising with service providers as needed.
• Supervise cleanliness and organization of the workspace, including management of cleaning staff.
• Manage couriers service including payment
• Oversee office rental facilities, including renewals and terminations of tenancy agreements
• Coordinate office renovations, relocations, or layout changes, including planning and execution.
• Ensure timely payment of utility bills to avoid service disruption.
• Manage inventory of office supplies, stationary, equipment, and pantry items.
• Ensure all office facilities (e.g., air conditioning, lighting, furniture) are functional and well-maintained.
• Handle company car facilities, including purchase, disposal, management of petrol card, and servicing for all company cars including van for service team.
• Maintain an up-to-date parking list or database.
• Manage office budgets, including expenses related to supplies, repairs, pantry, and miscellaneous costs.
• Coordinate office events, including festive celebrations, birthdays, and staff farewell gatherings.
• Help implement in-office staff benefits and welfare activities.
• Ensure the office complies with safety and health regulations.
• Other ad hoc task as assigned by your superior.

Requirement:

• 2 years of relevant experience in office administration or administrative support.
• Good Microsoft Office skills, especially Excel, Word, and PowerPoint.
• Good organizational and time management skills.
• Strong attention to detail and ability to handle multiple tasks.
• Able to work independently and coordinate with different departments.
• Experience in handling office facilities, supplies, vendors, and general administrative matters.
• Proactive, responsible, and able to solve problems efficiently.
• Willing to handle ad-hoc administrative duties when required.