Office Admin Executive

About BIT:

BIT (formerly Matrixport) is a global digital asset financial services and infrastructure group. Headquartered in Singapore and founded in 2019, BIT bridges traditional finance and digital assets through governance-driven financial services and technology.

The firm manages over US$7 billion in assets and facilitates more than US$7 billion in monthly trading volume. BIT offers services including custody, trading, asset and wealth management, liquidity and financing solutions, and tokenised real-world assets (RWA), serving institutional and professional investors globally.

BIT Group entities maintain a licensed and regulated footprint across Singapore, Hong Kong, Switzerland, the United Kingdom, the United States and Bhutan.

For more information, visit www.bit.com

Why Join Us:

At BIT, we tackle complex problems as a team. We encourage openness and promote transparency, respect, and inclusivity. Every team member is valued and has a voice that can be heard. We are always in search of intellectually curious and entrepreneurial individuals who are keen on making an impact in the crypto ecosystem and in building a better product for the next one billion users.

Job Responsibilities:

• Manage day-to-day office operations, including procurement of snacks, beverages, drinking water, cleaning supplies, and office supplies
• Organize employee welfare initiatives, including arranging annual health check-ups with hospitals/clinics, festive celebrations, and monthly birthday gatherings
• Support onboarding/offboarding logistics, including handling laptop/equipment collection and return for new and departing employees
• Liaise with vendors and service providers to ensure smooth office operations
• Oversee office supplies and inventory, ensuring stock levels are maintained and replenished as needed
• Coordinate with building management on facilities-related matters
• Handle any ad hoc administrative tasks and provide general support to the team

Job Requirements:

• Diploma or Bachelor's degree in Business Administration, Management, or a related field
• Prior experience in office management or administrative roles preferred
• Fluency in English, Mandarin, and Malay is a must, due to the need to liaise with local Malaysian stakeholders and regional teams across different language groups.
• Strong organisational skills with a keen eye for detail
• Proactive, resourceful, and able to work independently
• Good communication and interpersonal skills, able to liaise effectively with internal and external stakeholders
• Basic knowledge of computer hardware/networking troubleshooting is a plus
• Proficiency in Microsoft Office and basic administrative tools

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