Office Admin Executive (Office Setup & Operations)

About the role:

Setting up & running our new MY office: vendor sourcing, procurement, welfare events, onboarding support. English/Mandarin/Malay needed.

Job Responsibilities:

• Support the setup of a new office, including sourcing vendors, coordinating fit-out/renovation logistics, and establishing office processes from scratch
• Take care of day-to-day office needs, ordering snacks, drinks, water, cleaning and office supplies
• Plan staff welfare activities like health check-ups, festive celebrations, and birthday gatherings
• Help new hires get set up (laptop, equipment) and manage equipment return when staff leave
• Work with vendors and service providers to keep the office running smoothly, from initial setup through ongoing operations
• Keep track of office supplies and restock when needed
• Liaise with building management on any facilities issues
• Support the team with other general office and admin tasks as needed

Job Requirements:

• Diploma or Degree in Business Administration, Management, or related field
• Experience in office admin or office management; prior experience setting up a new office is highly preferred
• Fluency in English, Mandarin, and Malay is a must, due to the need to liaise with local Malaysian stakeholders and regional teams across different language groups
• Organised, detail-oriented, and able to work independently
• Comfortable working with ambiguity and building processes from the ground up, as well as maintaining them long-term
• Good with people, comfortable liaising with both internal staff and external vendors
• Comfortable using Microsoft Office and basic admin tools
• Basic IT troubleshooting knowledge is a bonus