Office Admin - Fixed Term

Company Description

Join the leader in global work. Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We look for people our clients and assignees can count on to thoughtfully deliver clear solutions to complex problems. 

To be the best in the business, we cultivate a dynamic, highly collaborative culture that fuels the growth of our people. We invite you to inquire boldly, learn deeply, and grow endlessly with us. You’ll work alongside recognized experts, shaping people-first, technology-driven solutions that drive the future of work. We help our clients achieve their goals and imagine new possibilities. And we can do the same for you. Whatever your aspirations, Vialto can help you find your way.

Job Description

We are seeking a candidate who will work with the Business Center Support team to support the day-to-day administrative business activities of the Vialto. This role is 100% on-site at the assigned Vialto office.

Job Responsibilities
● Pick-up, sorting and distribution of daily incoming mail
● Pick-up, sorting and coordination of daily outgoing mail / courier packages
● Printing, photocopying and scanning of documents and updating data management systems
● Courier preparation - waybill creation, tracking of packages, contacting vendor to resolve issues related shipment delays
● Monitor and replenish office supplies
● Stocking basic kitchen supplies
● Assist with other administrative tasks or project-based work, as required Education and Professional Certification
● High school diploma required. A post-secondary education is an asset Work Experience
● 1-3 years of related experience in a similar role, business support service center, printing services industry within a fast-paced, high-volume environment during peak periods
● Experience working with printers
● Ability to follow processes and procedures safely and accurately
● Experience with Microsoft and Google suite of products is an asset

General Attributes
● Critical attributes of this position include: a positive, proactive “can do” attitude and excellent customer service, interpersonal and communication skills
● Strong work ethic, discretion in handling confidential information and ability to prioritize and adapt to changing demands and deadlines
● Must have strong organizational skills, meticulous follow-up and follow-through, good judgment and high attention to detail
● Confidence in ability to work in an ever-changing work environment Communication / Interpersonal Skills
● Clearly communicates efficiently and professionally
● Excellent discretion when dealing with sensitive information
● Ability to negotiate and influence effectively

Customer / Client Service
● Provides services according to predetermined requirements and quality standards.
● Escalates problems to team lead or manager if unable to resolve
● Ability to take initiative and very client service oriented Problem Solving / Judgment / Decision Making
● Excellent judgment and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility
● This position follows straightforward guidelines and established practices; major issues are deferred to the team lead or manager to resolve

Additional information

● Please note this is a 3-6 month full-time contract opportunity, starting from Jan 2027 (with the possibility of extension).

● This role is 100% on-site at the assigned Vialto office.

● Hourly rate range for this position is CAD $21-$22.50

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status. 
 
Please note, AI is used as part of the application process