Office Admin Manager

Job highlights

• Bachelor s degree in Administration,Management,or related fields is preferred
• The qualifications. At least 8 + years of administrative,office management,project management,or related experience preferred in a corporate environment or professional services environment .
• Prior experience supporting a growing office or multi stakeholder environment is strongly preferred

Your role.

Your work will include, but not be limited to:

• Support the office managing partner with office related functions and administrative tasks including scheduling and maintaining calendars, expense reports, organizing/processing billing, and travel arrangements.
• Lead team of administrative assistants supporting partners and staff, fostering individual and team growth.
• Coordinate and oversees administrative processes within the office looking for efficiencies and best practices.
• Act as the primary point of contact for building management and facility related issues.
• Oversee office administration budgets, track expenses, review invoices, and ensure cost effective operations.
• Manage vendor relationships, negotiate contracts for services, and ensure cost-effective solutions.
• Review and process invoices and payments in a timely manner.
• Coordinate/oversee office and staff events and meetings, collaborating with various office committees.
• Coordinate logistics for leadership visits, townhalls, events, trainings, and firm wide initiatives.
• Ensure consistent communication and alignment with US based stakeholders where needed.
• Ensure compliance with local employment, workplace safety, and statutory requirements (health & safety, fire drills, emergency preparedness).
• Maintain office documentation, records, licenses, and compliance trackers.
• Partner with HR and leadership on audits, inspections, and risk mitigation activities.
• Coordinate busy season meals and activities.
• Coordinate various database clean-up projects as needed.
• Other projects as assigned.

The qualifications.

• At least 8 + years of administrative, office management, project management, or related experience preferred in a corporate environment or professional services environment
• Bachelor s degree in Administration, Management, or related fields is preferred.
• Experience managing travel, events, and office budgets is preferred
• Strong knowledge of local vendor management, facilities operations, and compliance requirements in India.
• Prior experience supporting a growing office or multi stakeholder environment is strongly preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• This is an exempt position that may require some Saturday work hours during busy season(s)
• This position may require some local travel.