Office Admin/ Workflow Processor

Job Overview

Join our small office, but busy family company
We are seeking a highly organized and efficient Office Admin/Workflow Processor to join our team. This role is essential in maintaining smooth office operations, managing workflow processes, and providing exceptional customer support. The ideal candidate will possess strong administrative skills, proficiency with office software, and the ability to handle multiple tasks in a fast-paced environment. Bilingual abilities are a plus. This position offers an excellent opportunity for individuals with office management and clerical experience to contribute to a professional and supportive workplace.

INTERESTED TEXT MIKE DIRECTLY @631-872-1757

Duties

• Follow up with leads and set appointments.
• Manage front desk operations, including greeting visitors and handling multi-line phone systems
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Coordinate calendar management, appointment scheduling, and meeting arrangements
• Provide customer service support via phone, email, and in person, ensuring excellent phone etiquette
• Assist with office management tasks such as supply ordering and maintaining office equipment
• Support workflow processing by organizing documents, tracking project progress, and ensuring deadlines are met
• Handle administrative tasks related to medical or dental reception as needed
• Support personal assistant duties including travel arrangements or special project coordination
• INTERESTED TEXT MIKE DIRECTLY @631-872-1757
• Skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Hub Spot CRM is a Plus.
• Strong organizational skills with excellent time management abilities
• Experience with clerical tasks such as filing, proofreading, and data entry
• Knowledge of office management procedures and administrative best practices
• Ability to operate multi-line phone systems efficiently and professionally
• Bilingual communication skills are highly desirable
• Familiarity with QuickBooks, bookkeeping experience is advantageous
• Excellent customer service skills coupled with professional phone etiquette
• Computer literacy with the ability to adapt quickly to new software tools
• Strong typing skills with attention to detail for accurate data entryThis role is integral to maintaining an efficient office environment while providing top-tier support to clients and team members. We value proactive individuals who excel in organization, communication, and multitasking within a dynamic setting.

INTERESTED TEXT MIKE DIRECTLY @631-872-1757

Job Type: Full-time

Pay: $25.00 per hour

Work Location: In person