Office Administration Assistant

About the role

The Office Administrative Assistant works within the People Department at the Aware Bangkok Office, managing day-to-day administrative operations including communications, scheduling, office supplies, and general support functions.

Key responsibilities

• Answer phone calls and welcome visitors.
• Schedule appointments and manage calendars for meeting rooms, messenger services, van bookings, and related arrangements.
• Order, maintain, and track office supplies and snacks, including stock records and control.
• Collect and distribute incoming and outgoing mail.
• Prepare communications, including memos, emails, invoices, and reports.
• Draft and edit letters, reports, and instructional documents.
• Create and maintain electronic and physical filing systems.
• Manage expenses and support basic bookkeeping tasks.
• Process expense reports.
• Assist with event planning and coordination.

Qualifications & Requirements

• Bachelor's degree in a related field with 1–2 years of experience in administrative or support functions.
• General knowledge of office administrative processes with calendar and schedule management skills, and knowledge of office procedures and equipment.
• Familiarity with data entry tools such as Excel or Google Sheets.
• Proficiency in Microsoft Office and ability to use AI tools to support assigned tasks.
• Ability to prioritize tasks and work both independently & team.
• Ability to handle confidential information with discretion and responsibility.
• Proactive mindset with flexibility and adaptability to change.
• Good organizational, communication, and collaboration skills to support employees, management, and clients.
• Familiarity with customer service principles.
• Fluent in Thai with ability to communicate in English.

Benefits

• Work hours: Mon-Fri (8.30-17.30/flexi)
• Social Security Fund
• Provident fund up to 15%
• Annual Leave start from 8-day a year, Business Leave 3-day, Sick Leave, & others
• Health insurance program (OPD, IPD, ER) & Life Insurance
• Welfare program: Health subsidized (Dental, Eye-care, Fitness, Medical)
• Financial support for personal needs (Marriage, childbirth, and funeral arrangements)
• Personal Computer, Laptop, Mobile subsidized
• Language, technical and business training, and support
• Annual Party & Recreational Activities
• Performance/KPI Bonus

About us

Aware Outsourcing Services Corporation (Thailand) Co., Ltd. (AOS) is located at 408/106 Phaholyothin Place Building, 24th floor, Samsennai, Phayathai, Bangkok 10400

www.aware.co.th