Office Administration Assistant

Newton Fisher Group is seeking an Office Administration Assistant to join their team!
  
Are you a highly organised and personable professional who thrives in a dynamic office environment? This is a fantastic opportunity to become an integral part of a well-established and growing organisation, where your contribution is genuinely valued. Based in Burwood, Sydney, this full-time, permanent role places you at the heart of the business, offering variety in your day-to-day work, a supportive team culture, and real opportunities to grow your career in a professional services setting.
  
About Newton Fisher Group
  
Newton Fisher Group is one of Australia's leading specialists in Quantity Surveying and Tax Depreciation, providing expert advice to property owners, investors, and industry professionals across the country. With a strong reputation for exceptional client service and technical expertise, they place their people at the centre of everything they do. The team culture is collaborative and supportive, and the organisation is deeply committed to helping employees build meaningful, long-term careers.
  
What you'll be doing?   

• First Impressions that Matter: Greet visitors, clients, and staff with a warm and professional manner, ensuring everyone who walks through the door has a positive experience.
• Communications Hub: Answer, screen, and transfer incoming calls to the right departments or personnel, keeping the office connected and responsive.
• Records & Database Management: Maintain accurate and up-to-date office records, filing systems, and databases to support smooth business operations.
• Calendar & Scheduling Support: Schedule appointments and manage calendars for senior staff members, helping the team stay organised and on track.
• Clerical & Documentation Excellence: Perform general clerical duties including data entry, word processing, and document preparation with accuracy and care.
• Administrative Processing: Process invoices, purchase orders, and other administrative documentation in a timely and accurate manner.
• Marketing Assistance: Provide support to the marketing function, contributing to the wider success of the business.
• Office Supply Management: Order and restock office supplies and maintain inventory levels to keep the workplace running efficiently.
• Meetings & Events Coordination: Support the coordination of meetings, events, and office activities, ensuring everything runs seamlessly.
• Cross-Departmental Support: Provide administrative assistance to various departments as required, making a real difference across the entire organisation.
• Confidentiality & Compliance: Uphold confidentiality and adhere to company policies and procedures at all times.

Who are they looking for?   

• Organisational Excellence: Strong organisational skills with the ability to manage multiple tasks and prioritise effectively in a fast-paced environment are essential for success in this role.
• Communication Skills: Clear and confident written and verbal communication skills enable effective collaboration with colleagues and clients alike.
• Technology Proficiency: Solid working knowledge of Microsoft Office applications (Word, Excel, Outlook), CRM systems, and general computer literacy is required to perform daily tasks with confidence.
• Professional & Friendly Approach: A professional yet approachable demeanour, combined with a genuine customer service orientation, will help create a welcoming environment for all.
• Attention to Detail: A meticulous eye for detail and a commitment to accuracy across all administrative work ensures high-quality output consistently.
• Adaptability: The ability to work both independently and collaboratively in a fast-paced setting means this role suits someone who is flexible and self-motivated.
• Reliability & Professionalism: Being reliable, punctual, and committed to high professional standards reflects the values of the Newton Fisher Group team.
• Prior Experience in Administration: Previous experience in a reception, office administration, or administrative support role is required, as proficiency with minimal supervision is key to stepping into this position with confidence. Due to the nature of this position, candidates who can confidently hit the ground running are encouraged to apply.
• Accounting Software Familiarity (Desirable): Familiarity with Xero and/or MYOB would be a great advantage, though not essential.
• Industry Background (Desirable): Experience in the construction, property, or professional services industry is looked upon favourably and may help with a smooth transition into the role.
• Priority Management (Desirable): Confidence in coordinating multiple priorities at once is a valuable quality that will set a candidate apart.
• Problem-Solving Ability (Desirable): Strong problem-solving skills are welcomed, as the role involves navigating a varied and dynamic workload.

Why you should consider this opportunity?
  
Our client offers an attractive remuneration package and other benefits, such as:   

• Competitive Salary & Bonuses: A competitive salary package commensurate with experience, complemented by rewarding quarterly performance bonuses.
• Permanent Full-Time Stability: Enjoy the security and confidence that comes with full-time, permanent employment within a stable and growing organisation.
• Collaborative Team Culture: Be part of a positive, supportive workplace that genuinely values and recognises the contributions of every team member.
• Career Growth & Development: Access opportunities for professional development and career progression to help you reach your full potential.
• Flexible Work Arrangements: Benefit from flexible working arrangements where possible, supporting a healthy work-life balance.
• Employee Benefits & Wellness: Take advantage of a range of employee benefits and wellness programs designed to support your overall wellbeing.

How to apply
  
Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!
  
We welcome and encourage applications from people of all backgrounds, perspectives, and walks of life — your unique qualities are exactly what makes a great team.
  
All information received will be kept strictly confidential and will be used only for employment-related purposes.