Office Administration Assistant

We are seeking a proactive, organised and experienced Administrative Assistant to help keep our busy office running smoothly. The successful candidate with be a quick learner, with a positive and proactive personality, that thrives on variety and has the ability to adapt to a fast-paced environment. Proficient computer skills in MS Office (Word and Excel) are essential, and SimPro and MYOB experience would be an advantage.

Our company, Australian Airconditioning Services, has gained a reputable reputation built over 45 years, leading in Commercial, Heating, Ventilation, and Air Conditioning (HVAC) Services, in Western Australia.  We pride ourselves on providing exceptional service and support to our clients and staff, which is facilitated by our excellent staff, and high staff retention.

Key Duties & Responsibilities:

• Greet visitors and manage front desk operations
• Answer phone calls and respond to inquiries professionally
• Liaise with clients, suppliers, subcontractors and technicians via phone and email
• Maintaining data accuracy across all records and systems
• Prepare client documentation, support the team with administrative tasks and data entry
• Supporting job scheduling and keeping the team informed on workflow
• Manage maintenance schedules, contracts, work orders, assets and documentation using SimPro, including creating and reconciling monthly maintenance jobs
• Provide support and cover for the Service Coordinator, Accounts Payable/Receivable and wider administration team to facilitate leave
• Provide comprehensive administrative and operational support across maintenance, service coordination, finance and HSEQ functions
• Maintain accurate supplier, subcontractor and client records, including compliance documentation, licences, police checks, training records and certificates
• Prepare and process maintenance invoices, customer payments, petty cash and financial data through SimPro and MYOB
• Maintain a tidy and welcoming reception area
• Assist with ad-hoc duties as required

Skills & Experience:

• Minimum 3 years’ previous experience in customer service, administration, reception or office support roles, ideally within construction industry or another trade-related industry
• Excellent communication and interpersonal skills
• Strong organizational abilities and attention to detail
• Ability to work both autonomously and as part of a wider team
• Proficient in MS Office, including Word and Excel
• Experience with SimPro and MYOB is highly desirable
• Professional, friendly manner, positive attitude and a team player

What We Offer:

• Varied and interesting role
• Supportive and collaborative team environment
• Competitive remuneration package
• Free on-site parking
• Opportunity to contribute to a reputable business

How to Apply:

If you’re a proactive individual with a passion for providing excellent service and are available to start immediately, we want to hear from you! Please apply by clicking the Quick Apply link above.

Join us in making a difference at Australian Airconditioning Services