Office Administration Assistant

Office Administration Assistant

Location: Wykeham (Scarborough) UK
Hours: 20 hours per week, Monday–Friday, with some flexibility around working pattern
Contract: Initial fixed-term contract (6 months) with extension to Permanent, Part-Time
Reports to: UK & Northern Europe CEO's Executive Assistant

About iC Consult
iC Consult is a fast-paced IT consultancy where things move quickly and priorities can change at short notice. We are looking for a proactive, organised and practical Office Administration Assistant to help keep our Wykeham office and wider team running smoothly.

This is a hands-on role for someone who sees what needs doing and gets on with it, rather than waiting to be told. You'll regularly interact with senior stakeholders across the business and will need to be confident operating in a professional, fast-moving environment.

The Role

• You'll provide general office and administrative support across a variety of areas. This will include booking and coordinating national and international travel, including flights, hotels, trains and transfers, often at short notice. You'll also obtain quotes and organise team events and get-togethers, coordinate couriers and office supplies, and make sure the day-to-day running of the office is taken care of.
• You'll also work closely with our IT team to coordinate laptops and other equipment for new starters, leavers and existing employees, ensuring everything is where it needs to be.
• You'll be expected to take ownership of tasks from start to finish, manage competing priorities and use your initiative to identify and resolve things before they become a problem. You will report to the UK & Northern Europe CEO's Executive Assistant and provide monthly reporting to the Senior Leadership Team on office activity and outstanding actions.

About You

• We're looking for someone who is switched on, organised and dependable, with a genuine "I'll sort it" attitude.
• You'll be comfortable working in a busy environment where requests can come in at short notice, and you'll have the confidence and professionalism to communicate with senior stakeholders. You’ll need to be calm under pressure, commercially aware, discreet and able to prioritise without constant direction.
• Previous experience in office administration, PA/EA, coordination, facilities or a similar support role would be beneficial, but attitude and initiative are just as important as experience.

Essential Requirements

• Full, clean UK driving licence
• Based locally to the Wykeham office (Scarborough)
• Strong organisational and communication skills
• Confident dealing with senior stakeholders both internally and externally

Work Location: In person