Office Administration - Based in Phuket

About Go Vacation Thailand

Go Vacation Thailand is a leading Destination Management Company (DMC) and part of a network operating across Thailand, Indonesia, Vietnam, Cambodia, Sri Lanka and India. With 18 offices and over 500 travel professionals, we serve more than 300,000 travelers annually, creating over 1.5 million room nights. Our philosophy is to offer the most comprehensive selection of vacation opportunities with friendly, efficient, and personalized service. We work with major international tour operators and specialists to deliver tailor-made travel experiences that showcase the best of Thailand.

Job Overview

We are looking for a highly organized and proactive Office Administration professional to support daily office operations, procurement activities, internal and external coordination, and documentation processes for the Phuket office while coordinating with Bangkok Head Office as required. The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to work effectively with internal teams, external vendors, appointed agencies, and local authorities.

Key Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Coordinate procurement activities, including sourcing suppliers and vendors, obtaining quotations, preparing purchase requests, and following up on deliveries.
• Liaise with vendors, service providers, building management, and internal departments to ensure timely support and service completion.
• Maintain office supplies, equipment, contracts, records, and administrative documents in an organized manner.
• Coordinate and support visa and work permit processes for foreign employees, including the required documents and communication with relevant appointed agencies.
• Handle general administrative tasks and ad hoc assignments as required.
• Prepare reports, correspondence, payment documents, and other administrative materials accurately and on time.
• Ensure compliance with company policies, procedures, Bangkok Head Office requirements, and applicable administrative regulations.
• Perform other assignments as required by the immediate supervisor and Senior Manager, HR & Administration, Bangkok Head Office.
• Assist to Director of Operations South Thailand

Qualifications

• Bachelor’s degree in Business Administration, Management or a related field.
• Minimum 5–10 years of experience in office administration, procurement, coordination, and work permit & visa-related tasks in Thailand.
• Good knowledge of office administration procedures, vendor coordination, procurement processes, and document control.
• Experience in coordinating Thai work permit and visa applications, including preparing supporting documents, is an advantage.
• Fluent in English, both written and spoken.
• Proficient in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
• Strong organizational, multitasking, problem-solving, and follow-up skills.
• Professional attitude, service mindset, attention to detail, and the ability to work independently under pressure.
• Pleasant personality, positive character, strong interpersonal skills, and the ability to communicate professionally with people at all levels.
• Preferably a local resident of Phuket, Thailand.

What We Offer

• Competitive salary and performance-based incentives
• A dynamic, international work environment
• Opportunities for professional growth and development
• Flexible working hours
• Group Health insurance

Location: 16/22-23 Phuket Villa Kathu, Moo 2, Tambol Kathu, Amphur Kathu, Phuket 83120, Thailand

Reports To: Director of Operations, South Thailand, with coordination support to Bangkok Head Office as required.

Interested applicants shall send their curriculum vitae indicating their work experience, a recent photograph and the present and expected salary to:

Go Vacation Thailand
DER Asia Tours Co.,Ltd

Khun Nicha Minkhuntod / Senior Manager HR and Administration
152, Chartered Square Building, 25th Floor,
North Sathorn Road, Bangrak, Bangkok 10500
Tel. (66) 2 267 1202-4, Fax. (66) 2 267 1128 2 267 1128)

Website :  www.go-vacation.com