Office Administration

Key Responsibilities

Accounts Role:

• Maintain day-to-day accounts including cash entries, vouchers, and bank reports.
• Prepare bank reconciliation statements and ensure proper voucher documentation.
• Handle cash inflow & outflow statements and branch allocation reports.
• Oversee debtors collection and manage pending statements/payments.
• Prepare daily and monthly MIS reports for management review.
• File and reconcile GST returns, prepare GST invoices, and ensure compliance.
• Handle TDS filing, certificates, and related reports in Excel.
• Maintain accurate records and documentation for internal and external audits.
• Monitor and control branch-level expenses, ensuring cost optimization.
• Assist in preparing annual budgets, financial forecasts, and profitability reports.

Admin & Management Role:

• Monitor daily attendance and prepare monthly attendance reports.
• Manage salary calculations, payroll, and staff payments.
• Allocate work to staff and track their performance.
• Maintain inventory and stock records for efficient operations.
• Support the overall management of guest house operations.
• Interact with clients, understand requirements, and ensure excellent service delivery.
• Assist in business development by generating leads and supporting client follow-ups.
• Handle staff and operational escalations, coordinating with senior management.
• Contribute to smooth day-to-day administration across branches.
• Ensure compliance with labour laws, HR policies, and statutory requirements.
• Conduct regular checks on housekeeping, maintenance, and guest satisfaction.
• Assist in vendor management, negotiations, and procurement for cost efficiency.

Coordinate with auditors, consultants, and government departments for compliance matters. Role & responsibilities

Preferred candidate profile