Office Administration

About the Role

We are seeking an organised and proactive Part-Time Administration Assistant to support the daily operations of our construction business. This role is ideal for someone looking for a flexible part-time opportunity who thrives in a fast-paced environment, has strong attention to detail, and can confidently support both site and office teams.

Working on a part-time basis, you will assist with general administration, documentation, scheduling, compliance tasks and communication between key stakeholders, helping keep our day-to-day operations and projects running smoothly and efficiently.

Noting this role does have the potential to be full time for the right candidate.

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Key Responsibilities

Office & Administrative Support

• Manage incoming calls, emails, and general enquiries.
• Maintain office supplies, filing systems, and document organisation.
• Prepare correspondence, reports, and meeting agendas.

Project & Site Support

• Assist with project documentation, including SWMS, safety forms, permits, and subcontractor onboarding.
• Update and maintain project registers (RFI logs, variations, site diaries, etc.).
• Coordinate deliveries and communicate with suppliers when required.

Scheduling & Coordination

• Support scheduling of trades, subcontractors, and site meetings.
• Update calendars, job timelines, and internal communication channels.
• Track and follow up outstanding project tasks.

Finance & Compliance Administration

• Assist with accounts payable/receivable, purchase orders, and invoicing.
• Collect and record timesheets and job cost data.
• Ensure compliance documents are received and up to date (insurances, licences, safety certificates).

Customer & Stakeholder Communication

• Provide high‑quality customer service to clients, subcontractors, and internal teams.
• Support handover pack preparation and client documentation.

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Skills & Experience

Essential

• Previous administration experience (construction or trades industry preferred).
• Strong computer skills, including MS Office (Word, Excel, Outlook).
• Excellent communication and organisational abilities.
• Strong attention to detail and accuracy.
• Ability to work independently and manage competing priorities.

Desirable

• Experience with construction software (e.g., Procore, HammerTech)
• Knowledge of WHS requirements and construction compliance.
• Basic accounts or bookkeeping experience (Xero/MYOB).