Office Administration

About the role

This role combines office administration, warehouse and inventory management, and attendance and expense administration. You will handle daily office operations including filing, correspondence and document management, maintain accurate inventory records and coordinate warehouse operations, and manage employee attendance, leave and expense claims.

Key responsibilities

• Handle daily office administration, filing, correspondence and document management
• Maintain proper records of company documents, employee information and administrative files
• Assist in preparing reports, forms, purchase documents and other business correspondence
• Coordinate office supplies, equipment and general administrative matters
• Conduct regular stock counts and maintain accurate inventory records
• Receive incoming goods and verify quantity and condition against delivery orders or purchase orders
• Record all incoming and outgoing materials, tools and equipment
• Arrange proper labelling, storage and organisation of warehouse items
• Maintain employees' daily attendance, leave, overtime and timesheet records
• Assist employees in submitting expense claims and check claims for completeness

About you

• Diploma or Degree in Business Administration, Logistics, Warehouse Management, Human Resources or a related field
• Minimum 1–3 years of relevant experience in administration, warehouse coordination or inventory control
• Proficient in Microsoft Word and Excel
• Experience using an inventory, ERP or expense reimbursement system, including Odoo, will be an added advantage
• Able to communicate effectively in English and Mandarin
• Honest, responsible, organised and attentive to detail
• Able to maintain accurate records and follow established company procedures
• Able to work independently and coordinate with office, warehouse and project personnel

Benefits

• Competitive salary based on qualifications and experience
• Career development opportunities within the data centre and engineering industry
• Exposure to warehouse operations, project administration and regional engineering projects
• Training on the company's inventory, attendance and expense reimbursement procedures
• Professional and performance-oriented working environment