Office Administration

Job Description – Office Administration

Society for Participatory Integrated Development

Position: Office Admin
Organization: Society for Participatory Integrated Development (SPID)
Address: Uttam Nagar East.

About the Organization

Founded in 2004, the Society for Participatory Integrated Development (SPID) is an Indian non-governmental organization committed to promoting inclusive and sustainable development for marginalized communities. Operating across Delhi, Haryana, and Uttar Pradesh, SPID implements initiatives in education, healthcare, women's empowerment, and livelihood development to create meaningful and lasting social impact.

Job Summary

SPID invites applications from organized, proactive, and responsible candidates for the position of Office Administrator. The selected candidate will support the efficient functioning of daily office operations, maintain administrative records and documentation, coordinate with staff and project teams, and provide administrative assistance to HR and management.

The role requires strong organizational skills, attention to detail, professional communication, and the ability to maintain accurate records while ensuring the confidentiality of organizational information.

Key Responsibilities:

· Manage daily office operations and ensure the smooth functioning of administrative activities.

· Maintain office files, registers, visitor records, stock registers, and other official documentation.

· Prepare, organize, update, and maintain official letters, reports, forms, and administrative records.

· Maintain accurate data in MS Excel sheets, registers, and other designated record-keeping systems.

· Coordinate with staff, project teams, and relevant departments to facilitate administrative processes.

· Maintain staff attendance and leave records and coordinate with HR for necessary updates.

· Monitor office supplies and stationery, maintain inventory records, and coordinate for timely replenishment.

· Handle official correspondence, emails, telephone calls, and visitors in a professional manner.

· Assist in meeting arrangements, preparation of documents, and maintenance of meeting records.

· Maintain records of office equipment and organizational assets and report any damage or maintenance requirements.

· Provide administrative support to HR, management, and other designated personnel as required.

· Prepare and submit administrative reports and updates to the designated reporting authority.

· Ensure the proper handling, storage, and confidentiality of official documents and organizational information.

· Perform other administrative responsibilities assigned by the reporting authority in accordance with organizational requirements.

Required Qualifications and Skills

o Graduate in any discipline.

o Proficiency in MS Word, MS Excel, email communication, and basic data entry.

o Strong organizational, documentation, and record-management skills.

o Good written and verbal communication skills.

o Effective coordination and interpersonal skills.

o Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.

o Professional conduct, attention to detail, and a responsible approach to work.

Experience

Prior experience in office administration, documentation, record management, or a similar administrative role will be preferred.

Salary

The gross monthly salary will be ₹20,000. After deduction of PF and ESIC contributions, the net take-home salary will be ₹14,300 per month.

Additional Requirements

o Strong time-management and organizational abilities.

o Ability to work independently and collaboratively within a team.

o Professionalism, punctuality, and accountability.

o Commitment to confidentiality and adherence to organizational policies and procedures.

Application Process

Interested and eligible candidates are requested to send their updated CV/resume to [email protected] with the subject line:

“Application for the Position of Office Administrator”

Note: Applications will be reviewed on a rolling basis. Interested candidates are encouraged to apply at the earliest, as the recruitment process may proceed before the position is formally closed.

Pay: ₹18,000.00 - ₹20,000.00 per month

Work Location: In person